The posting
Are you passionate about making a positive impact in the community you live in? Do you want to be on the forefront of paving the way to financial freedom for the members we serve? At GECU, our Core Values drive our Culture: Advocate, Integrity, Accountable, Dedicated and Passionate. Come grow your career with an award- winning team!
BASIC RESPONSIBILITIES Responsible for administrative support of the Facility Services and Operations department with emphasis on effective review and validation of invoices, payment requests for high dollar service agreements, and SPV oversight of over 100 vendors, service providers, general contractors, and landlords.
TYPICAL DUTIES
- Acts as administrator and assist with managing and maintaining the Computerized Maintenance Management System (CMMS).
- Generates, tracks and closes completed work orders in the CMMS and generates performance reports.
- Administers the SPV program for the department to include annual evaluation, updating files, and maintaining records.
- Updates Certificate of Insurance and W-9 form for each vendor. Submits the necessary documents to add new vendors and delete underperforming vendors.
- Receives, reviews, and files all monthly Safety Inspection Reports submitted by each branch and each department, generate a list of action items and work requests for safety related findings.
- Generates reports and charts on monthly expenditures, department productivity and efficiency, and customer service surveys.
- Gathers all pertinent information and submits requests to Procurement for maintenance services, contracted work, projects, in addition to office supplies and maintenance supplies.
- Sorts, organizes, and process invoices, verify against the purchase order, obtain approval for payment, and submit to Accounting.
- Tracks expenditures via AMEX card and checks and submit to Accounting for review and payment.
- Responsible for taking calls on the emergency line during regular business hours and coordinating a response with the facilities team.
- Maintains and manages departmental records and documents including but not limited to files, schematics, budgets, construction documents, architectural drawings, blue prints, project documents, contracts, etc.
- Makes appointments with vendors, schedule meetings, and take meeting minutes.
- Prepares and edits correspondence with vendors and suppliers
- Escorts vendors, runs errands, and maintains inventory supplies.
- Provides administrative and clerical support to Branch Operations Executive Leadership
- Completes and assists with travel requests and expense reports
- Maintain and understand compliance to ensure that work complies with GECU’s established policies, procedures and applicable regulations, to include Bank Secrecy Act (BSA), Anti-Money Laundering Act (AML) addressing Money Laundering and the Countering the Financing of Terrorism (CFT), Member Identification Program (MIP), and Office of Foreign Asset Control (OFAC).
- Other duties as assigned or required in connection with the general operation of the credit union.
CRITICAL KNOWLEDGE, SKILL AND EDUCATIONAL REQUIREMENTS
- Excellent organizational skills.
- Excellent planning and time management skills.
- Ability to manage multi-task assignments.
- Good clerical skills and proficient in the use of personal computer and software applications to include MS Word, Excel and PowerPoint.
- Good communication skills both written and oral.
- Flexible and adaptable to change.
- Effective people skills
- Demonstrates high levels of quality and accuracy
- Command of the English and Spanish languages preferred.
- Even temperament and the ability to work well under pressure with many interruptions.
- One to two years of similar or related experience preferred.
- Requires sitting the majority of the day, lifting 10 pounds on occasion, bending, squatting, climbing, twisting, and reaching above and below shoulder level occasionally.
PRIMARY RESPONSIBILITY Providing quality service is the primary responsibility of this position. Quality service means treating members and coworkers with respect and courtesy at all levels whether in person or by telephone as outlined in the Employee Handbook.
Required Availability: Monday - Friday 8:00a.m. - 5:00p.m
This application is valid for 12 months. After that date, unless otherwise notified, please understand that your status as an applicant will end. You may re-apply for employment in the future by completing a new application. All correspondence regarding the processing of the application will be sent via e-mail to the address provided on the application. Please ensure spam filters are set accordingly to prevent e-mails from going to the Junk Mail/Spam folder.
