The posting
Job description
Who are we? Global Maritime is a leading marine, offshore, and engineering consultancy that offers intellectually stimulating work within a deeply collaborative culture and with uniquely supportive leadership. This environment creates a culture where talented professionals truly thrive. At the heart of what we do are extraordinary challenges. We directly contribute to unique, often world-first projects on the global stage. We are driven by a vibrant culture of innovation, including dedicated R&D, advanced in-house software, and the freedom to develop your own ideas. This rapid exposure across the entire spectrum of marine, offshore, and engineering consultancy accelerates your expertise like nowhere else.
Welcoming you to our team: Based in Global Maritime’s Qatar office, the Project Coordinator will report directly to the Country Manager and play a critical role within the Marine Services Department. This team supports marine operations and offshore projects by ensuring the effective engagement, coordination, and deployment of subcontractors to meet project requirements safely, efficiently, and compliantly. Working closely with clients, vendors, agents, finance teams, and operational personnel, you will be at the heart of maintaining seamless project execution through effective administration, logistics coordination, documentation management, and stakeholder engagement. This role is ideal for an organized and proactive professional who enjoys working in a dynamic marine and offshore environment and thrives on ensuring operational excellence behind the scenes.
What does success look like in this position? Success in this role means keeping subcontractor and personnel records accurate, up to date, and readily available to support uninterrupted project operations. You will confidently manage qualifications, medical certificates, visas, training records, and travel arrangements, ensuring that subcontractors are always prepared for mobilization and demobilization activities. You will proactively identify upcoming document expirations and coordinate renewals well in advance, reducing operational delays and ensuring business continuity. You will build strong working relationships with clients, vendors, agents, and internal stakeholders, creating clear communication channels that enable projects to progress smoothly. Success also means efficiently coordinating visas, port passes, travel, accommodation, and logistical arrangements while maintaining cost-effective solutions that support operational objectives. In this position, you will accurately process timesheets, purchase orders, invoices, and vendor documentation through NetSuite, ensuring compliance with company procedures and client requirements. You will maintain reliable filing systems, provide management with real-time workforce availability and compliance data, contribute to monthly ESG reporting requirements, and support HSEQ initiatives through equipment calibration coordination, first aid kit maintenance, and reporting activities. Your attention to detail, organizational skills, and commitment to operational excellence will directly contribute to the successful delivery of marine services projects.
How you make an impact: As our Project Coordinator, you will make a significant impact by ensuring that all subcontractor deployment activities are managed efficiently, compliantly, and without disruption to project delivery. You will serve as a central point of coordination for operational documentation, mobilization logistics, compliance records, and stakeholder communications, helping the Marine Services Department deliver services effectively and maintain high standards of professionalism. Your contribution will strengthen the organization's ability to mobilize qualified personnel quickly and efficiently while reducing operational risks associated with documentation, travel, compliance, and contractor management. By maintaining accurate records, supporting invoice and timesheet processing, generating purchase orders, and coordinating with the finance department, you will help ensure operational transparency and financial efficiency. You will also play an important role in supporting the company's HSEQ and ESG objectives through reporting activities, equipment calibration management, customer feedback tracking, and health and safety administration. Through your proactive approach, attention to detail, and strong stakeholder management skills, you will help drive operational continuity, regulatory compliance, and exceptional service delivery for clients across Qatar and the wider region.
Your starting point when you join:
- Bachelor’s degree and/or relevant experience within marine, offshore, crewing, logistics, project support, or subcontractor coordination environments.
- Experience working with document management systems and maintaining compliance-related personnel records.
- Strong understanding of mobilization and demobilization processes, including visas, travel arrangements, port passes, and international travel coordination.
- Excellent Microsoft Office skills with the ability to maintain databases, trackers, reports, and operational records accurately.
- Experience processing timesheets, invoices, purchase orders, and supporting finance-related administration within a structured business environment.
- Fluent written and spoken English, with Arabic language skills considered advantageous.
- Knowledge of Middle Eastern business practices and culture, preferably within Qatar or the wider Gulf region.
- Excellent communication and stakeholder management skills with the ability to liaise professionally with clients, subcontractors, vendors, and internal teams.
- Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously while maintaining accuracy.
- A confident self-starter who can work independently and collaboratively within a team environment.
- To act within the powers of their role, leading by example and following GM compliance, ethics and company values.
Working with us Global Maritime stands out as the premier destination for any maritime professional due to our unique blend of technical opportunities – the chance to shape the industry's future on globally significant, cutting-edge projects – within a genuinely supportive and collaborative international community. This is all combined and led with leadership that actively mentors your growth within an empowering non-political environment. At Global Maritime, you'll find an exceptionally supportive and collaborative environment. We cultivate close-knit global teams built on transformative relationships, not transactional ones. Expect transparent, two-way communication and a genuine sense of community, fostered through shared celebrations, activities, and a commitment to social responsibility. This ensures you feel connected, valued, and part of a cohesive international network focused on making a positive real-world impact. Your journey will be guided by leaders defined by integrity, accessibility, and honest investment in your growth. You can expect clear strategic direction, open communication channels right up to the CEO, and a transparent Career Framework. You'll be mentored and developed by recognized industry thought leaders within an informal, flat structure where data drives decisions. This ensures you're empowered, supported, and valued as an individual, never just a cog in the machine.
