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Open nowFirst seen 3 days ago

Operations Assistant / Receptionist

Globalchannelmanagement685 open roles

Where
New York, New York, United States
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Your applicationOpen nowOperations Assistant / ReceptionistGlobalchannelmanagement · New York, New York, United States

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Position Overview

This dual-function role serves as a key front-of-house representative and operational support specialist. The position is responsible for managing day-to-day administrative reception duties while simultaneously supporting supply chain, procurement, and financial administration operations by reviewing, validating, and processing purchase order requests.

Qualifications

  • Education: Bachelor's Degree in Business, Finance, Supply Chain, or equivalent work experience required.
  • Experience: 1–2 years of related experience in procurement, administration, or operational support required.
  • Technical Skills: Oracle and Microsoft Office Suite experience required, with demonstrated proficiency in Excel.
  • Core Competencies:
  • Prior background in purchase order (PO) management or financial transaction processing preferred.
  • Strong attention to detail and a proven ability to validate financial and order data.
  • Excellent written and oral communication skills, with the ability to present information clearly and professionally.
  • Strong organization, planning, and task-prioritization skills to consistently meet operational deadlines.
  • Ability to interface professionally with different functional groups and multiple levels of personnel.

Major Duties & Responsibilities

  • Front-of-House Coordination: Serves as the primary point of contact for the office, greeting and assisting visitors, answering and directing phone calls, and handling incoming/outgoing correspondence.
  • Purchase Order Processing: Reviews, validates, and processes incoming customer and vendor purchase order (PO) requests while ensuring correct financial data is logged and billed.
  • Exception & Query Management: Acts as the primary point of contact for vendors and customers regarding POs, identifying errors, and resolving processing exceptions through cross-functional teamwork.
  • Financial Accuracy Tracking: Manages aging PO accounts and outstanding operational balances to maintain exact financial reporting standards.
  • Project Setup Support: Assists internal teams with initial project setups, fee validations, and procedural documentation to contribute to uniform standard workflows.
  • Cross-Functional Partnership: Collaborates closely with the internal Operations and Accounting departments to enforce corporate policies, communicate data inputs, and drive performance efficiencies.
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