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Open nowPosted 28 hours ago

Sales Admin Coordinator I

gpec66 open roles

Where
1002 Bankton Cir, Hanahan, SC 29410, USA
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Your applicationOpen nowSales Admin Coordinator Igpec · 1002 Bankton Cir, Hanahan, SC 29410, USA

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  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 28 hours ago

The posting

Primary FunctionThe Sales Admin Coordinator is responsible for supporting the full lifecycle of equipment sales, rentals, and lease transactions across multiple product lines, including construction equipment, lift trucks, attachments, trailers, and related accessories. This role ensures accurate processing, invoicing, financial reconciliation, and operational coordination while partnering closely with Sales, Accounting, Finance, Service, and external vendors to support timely and compliant completion of transactions.  Essential DutiesSales Processing, Billing & Invoicing 

Process and invoice new, used, rental, and transferred equipment transactions across multiple product lines   Prepare sales orders, review documentation, and ensure accuracy of pricing, costs, and transaction details   Apply appropriate charges, credits, and adjustments including delivery, warranties, rental purchase options, and miscellaneous fees   Generate and distribute invoices to customers and internal stakeholders   Assist with purchase orders and miscellaneous billing requests  

Equipment & Inventory Coordination 

Coordinate ordering, tracking, and inventory of equipment, attachments, and related assets   Maintain accurate equipment records and databases across internal systems   Partner with Sales Representatives to ensure order accuracy and status communication   Support transfers of equipment between locations or external dealers as needed  

Lease, Rental & Lifecycle Management 

Support rental and lease billing including contract setup, ongoing billing, credits, and lease-end processing   Coordinate lease end activities including customer notifications, repairs, logistics, and equipment pickup arrangements   Work with Service and Sales teams to ensure timely completion of repair and refurbishment requirements   Ensure proper documentation and financial closure of lease and rental transactions  

Financial Reporting, Reconciliation & Compliance 

Prepare and maintain financial reports including commissions, credits, accruals, and reconciliation schedules   Validate vendor invoices, request credits, and ensure proper allocation of costs and funds   Support audit processes by providing documentation, journal entry support, and transaction research   Maintain compliance with tax requirements, customer documentation, and financial controls  

Cross-Functional Coordination 

Collaborate with Sales, Accounting, Finance, Service, Credit, Tax, and Warranty departments to support end-to-end transaction processing   Serve as a key point of contact for internal and external stakeholders regarding sales and equipment transactions   Communicate effectively with vendors, factory representatives, and customers to resolve issues and ensure accuracy  

Systems & Administrative Support 

Utilize multiple enterprise systems to process orders, invoices, credits, and equipment records   Ensure data accuracy across systems and resolve discrepancies as needed   Provide general administrative support including documentation, reporting, and departmental coordination 

Minimum Requirements  Education  Associate’s degree in related field; bachelor's degree in business or a related field preferred, or equivalent combination of education and relevant work experience.  Work Experience  

0-3+ years' experience in sales or admin support roles. 

Physical

Ability to work at a computer for extended periods.  Ability to communicate clearly and professionally in person, by phone, and via email. 

Other

Sales order processing, invoicing, or billing experience preferred.  Customer service and internal coordination experience preferred.  Basic accounting or data entry functions experience preferred.  Demonstrated experience with computer-based systems and applications.  Proficiency with standard PC software, including Microsoft Office (Excel, Word, Outlook).  Solid understanding of ERP Systems. 

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