The posting
Job Title: Surgical Scheduler Primary Location: Arlington, VA (100% Onsite) Position Type: 13-Week Contract (+ Extension/Potential to convert)
Overview TalentFish is casting a line for a Surgical Scheduler. This is a 13-week contract role with potential temp-to-permanent conversion, working 100% onsite in Arlington, VA. This position exists to keep surgical cases moving smoothly from the initial request all the way to the operating room. The Surgical Scheduler will own full-cycle case coordination, including OR booking, insurance authorizations, preoperative testing, and clearances, for a busy hospital surgical program. There are three openings supporting Orthopedic Spine Surgery, General & Bariatric Surgery, and Gyn-Oncology & Uro-Gynecology. The schedule is full-time, Monday through Friday, 8:00 AM to 4:30 PM, with no weekends or holidays.
What You Bring to the Role. (Ideal Experience)
- 1+ year of direct, hands-on surgical scheduling experience, including full-cycle case coordination from initial request through preoperative readiness (2+ years preferred).
- Experience with OR block scheduling and block-time coordination.
- Experience with surgical insurance verification, preauthorizations, and follow-up on authorization denials.
- Experience coordinating preoperative testing, medical and surgical clearances, and required clinical documentation.
- Experience with surgical order entry or transcription.
- Hands-on Epic experience supporting surgical scheduling workflows is preferred.
- Experience supporting orthopedic spine, general/bariatric, gynecologic oncology, or uro-gynecology surgical services is a plus.
- Strong communication skills and comfort coordinating with surgeons, OR teams, and clinical staff.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Ability to work onsite Monday–Friday, 8:00 AM–4:30 PM.
What You'll Do. (Skills Used in this Position)
- Manage surgical scheduling from receipt of the surgical request through case booking and coordination of preoperative requirements.
- Coordinate OR block scheduling, case dates, and scheduling changes with surgeons and operating room teams.
- Handle insurance verification and surgical preauthorizations, and follow up on denials or outstanding payer requirements.
- Coordinate preoperative testing, medical clearances, and required clinical documentation.
- Enter or transcribe surgical orders and maintain accurate case and patient records.
- Track outstanding documentation and preoperative requirements so cases are ready to proceed.
- Communicate with patients, physician offices, surgical teams, and other departments on case scheduling and preparation.
Compensation Information The expected salary range for this position is $25 - 26 per hour, depending on experience and qualifications. This role also qualifies for comprehensive benefits such as health insurance, 401(k), and paid time off. TalentFish is committed to pay transparency and equal opportunity. The salary range provided is in compliance with applicable state and federal regulations. This role requires authorization to work in the U.S. without current or future visa sponsorship. All offers are contingent upon the completion of a background check, which may include but is not limited to reference checks, education verification, employment verification, drug testing, criminal records checks, and any required certifications or compliance requirements based on the end client's background check policies and applicable laws. TalentFish is an employee-owned company pioneering a new realm in talent acquisition. We are redefining IT staffing by evolving AI, video screening, and our unique platform. TalentFish focuses on providing the best employee, consultant, and client experience possible. At TalentFish we are an Equal Opportunity Employer; we embrace and encourage diversity!
