The posting
The Program Manager – Issue Management is responsible for coordinating and overseeing the post-implementation monitoring and issue-management process for initiatives impacting the provider network.
This role serves as the central point of coordination between Delivery System Engagement and operational business areas following implementation of new programs, products, policies, systems, reimbursement changes, or other initiatives affecting providers.
The Program Manager receives and reviews issues identified by Delivery System Engagement and/or reported by providers, consolidates and removes duplicate submissions, validates and categorizes issues, and routes actionable items to the appropriate operational teams for investigation and resolution.
While operational teams retain responsibility for root-cause analysis and corrective action, the Program Manager maintains end-to-end visibility of reported issues, monitors progress against established timelines, identifies aging or stalled items, facilitates escalation when necessary, and communicates status and resolution information back to Delivery System Engagement who in turn can then provide timely and consistent updates to affected providers.
The role provides a structured feedback loop between the provider network and internal operational teams, helping the organization quickly identify post-implementation trends, resolve operational defects, and stabilize new implementations.
Duties & Responsibilities:
Post-Implementation Issue Intake and Triage
- Serves as the centralized point of intake for post-implementation issues submitted by Network Management.
- Reviews incoming issues for completeness, clarity, and appropriate supporting information.
- Identifies and consolidates duplicate or related issues to prevent redundant investigation by operational teams.
- Categorizes issues by type, business area, severity, provider impact, and other established criteria.
- Distinguishes individual provider-specific issues from broader systemic or implementation-related concerns.
- Routes validated issues to the appropriate operational team for investigation and corrective action.
Issue Tracking and Coordination
- Maintains a centralized post-implementation issue tracker and ensure issue records remain accurate and current throughout the resolution lifecycle.
- Assigns or coordinates ownership with appropriate operational stakeholders.
- Tracks investigation status, corrective actions, target completion dates, dependencies, and final resolution.
- Conducts regular follow-up with operational teams regarding outstanding issues.
- Identifies aging, stalled, high-impact, or recurring issues requiring additional attention or escalation.
- Facilitates cross-functional coordination when resolution requires participation from multiple operational areas.
- Ensures closed issues contain sufficient documentation regarding findings, corrective actions, and resolution.·
Monitoring and Trend Identification
- Monitors reported issues following implementation to identify emerging trends, recurring defects, or systemic concerns.
- Identifies clusters of similar provider-reported issues that may indicate a broader operational problem.
- Monitors issue volume, aging, resolution timelines, and other established post-implementation performance indicators.
- Provides visibility into whether implementation-related issues are stabilizing or require additional intervention.
- Supports post-implementation reviews by providing issue trends, resolution data, and lessons learned.
Communication and Reporting
- Serves as the communication bridge between Delivery System Engagement and operational issue owners.
- Provides Delivery System Engagement with timely status updates regarding reported issues, investigations, corrective actions, and resolutions.
- Translates operational findings into clear information that Delivery System Engagement can use when communicating with providers.
- Develops recurring post-implementation status reports and dashboards for Network Management, operational teams, and leadership.
- Communicates significant trends, risks, barriers, and unresolved issues to appropriate stakeholders.
- Facilitates recurring issue-review meetings during designated post-implementation monitoring periods.
Process Governance
- Establishes and maintains standardized processes for post-implementation issue intake, triage, routing, tracking, escalation, and closure.
- Defines clear issue statuses, ownership expectations, escalation criteria, and resolution documentation requirements.
- Partners with Network Management and operational teams to improve the quality and consistency of issue submissions and responses.
- Identifies opportunities to improve post-implementation monitoring based on recurring issues and lessons learned.
- Supports development of standard operating procedures, workflows, reporting tools, and governance practices for post-implementation monitoring.
- Additional duties as necessary and as directed
Minimum Qualifications
- Bachelor’s degree in healthcare administration, business, operations, or a related field preferred, or equivalent relevant work experience in Project Management and Root Cause Analysis (at least 3 years).
- Experience within a health plan, managed care organization, healthcare organization, or similarly complex operational environment.
- Experience working with provider network operations, claims, provider data, configuration, implementation, or health plan operations strongly preferred.
- Experience coordinating cross-functional operational issues and tracking items through resolution.
- Strong organizational and issue-management skills with demonstrated ability to manage multiple concurrent items
- Ability to identify duplicate, related, and potentially systemic issues from multiple reports.
- Strong written and verbal communication skills.
- Ability to communicate effectively with both operational/technical teams and provider-facing business teams.
- Strong analytical skills with the ability to identify trends and summarize complex operational issues for leadership.
- Experience with issue-tracking, workflow, reporting, or project-management tools preferred.·
Compliance & Regulatory Responsibilities: Noted above
License/Certification: N/A
WE ARE AN EQUAL OPPORTUNITY EMPLOYER. HF Management Services, LLC complies with all applicable laws and regulations. Applicants and employees are considered for positions and are evaluated without regard to race, color, creed, religion, sex, national origin, sexual orientation, pregnancy, age, disability, genetic information, domestic violence victim status, gender and/or gender identity or expression, military status, veteran status, citizenship or immigration status, height and weight, familial status, marital status, or unemployment status, as well as any other legally protected basis. HF Management Services, LLC shall not discriminate against any disabled employee or applicant in regard to any position for which the employee or applicant is otherwise qualified.
If you have a disability under the Americans with Disability Act or a similar law and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to [email protected] or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within HF Management Services, LLC will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with HF Management Services, LLC.
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All hiring and recruitment at Healthfirst is transacted with a valid “@healthfirst.org” email address only or from a recruitment firm representing our Company. Any recruitment firm representing Healthfirst will readily provide you with the name and contact information of the recruiting professional representing the opportunity you are inquiring about. If you receive a communication from a sender whose domain is not @healthfirst.org, or not one of our recruitment partners, please be aware that those communications are not coming from or authorized by Healthfirst. Healthfirst will never ask you for money during the recruitment or onboarding process.
Hiring Range*:
- Greater New York City Area (NY, NJ, CT residents): $103,400 - $149,430
- All Other Locations (within approved locations): $88,700 - $131,920
As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.
In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.
*The hiring range is defined as the lowest and highest salaries that Healthfirst in “good faith” would pay to a new hire, or for a job promotion, or transfer into this role.
