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Open nowPosted yesterday

26-646.B - Document Controls Specialist

hec57 open roles

Where
Anchorage, AK
Work mode
On site
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Your applicationOpen now26-646.B - Document Controls Specialisthec · Anchorage, AK

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. hec postings stay open a median of 31 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted yesterday

hec median: 31 days open

The posting

Job Objective: To facilitate best practices with regard to the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities:

  • Facilitate the proper care, custody, and control of compliance-controlled documents.
  • Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
  • Perform document controls functions and deliver professional results in a timely and efficient manner.
  • Provide customer support and training on document control procedures and standards.
  • Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
  • Collect and provide transactional data as required to support the management of budget and expenditures.
  • Collect and provide information to support compliance audits.
  • Gather statistical data (document control metrics) to support project requests.
  • Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities:

  • Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
  • Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
  • Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
  • Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
  • Supports company vision and mission.
  • Adheres to established work schedule, attendance standards and is punctual to work and meetings.
  • Other duties as assigned by management.

Qualifications:

  • Three (3) years minimum experience in oil and gas document controls.
  • Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.
  • Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
  • Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
  • Excellent communication skills with the ability to accurately solve problems.
  • Highly competent interpersonal and influencing skills to manage ambiguity, conflict and uncertainty tactfully and diplomatically in a culturally diverse environment.
  • Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
  • Ability to perform tasks and achieve results with a high degree of accuracy and precision.
  • Excellent administrative and organizational skills.
  • Professional understanding of templates, functions and styles.
  • Expertise in the use and application of the following software:
  • Required:Microsoft Office (Excel, Word, PowerPoint, and Outlook) SharePoint AutoCAD Viewer (preferred)

Education Requirements:

  • Required: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.
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