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Open nowPosted 4 days ago

PMO Support Analyst, Carve-Out Programme

Helvetic Payroll

Where
Switzerland
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Your applicationOpen nowPMO Support Analyst, Carve-Out ProgrammeHelvetic Payroll · Switzerland

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Share of postings closed within
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  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 4 days ago

The posting

  • Location: Basel, Switzerland
  • Working model: Hybrid, with three days per week on site
  • Start date: 9 November 2026
  • Initial duration: 2 months. Possible extension, depending on business requirements

About the assignment ##

We are looking for an experienced PMO Support Analyst to support a large-scale transformation and carve-out programme in an international business environment.

The role will provide operational and coordination support to the Programme Management Office and newly onboarded Project Managers. The successful candidate will contribute to programme governance, reporting, planning, RAID management, stakeholder coordination and financial tracking.

This is a temporary assignment requiring someone who can become operational after a short onboarding period. Previous experience in carve-out or separation programmes would be a strong advantage.

Key responsibilities ##

Programme governance and reporting ###

  • Support programme governance activities, including steering committees, programme boards and workstream meetings;
  • Prepare meeting agendas, presentations, minutes and action logs;
  • Consolidate programme status reports, dashboards and management updates;
  • Track key decisions and follow up on agreed actions;
  • Support the preparation of leadership briefings and presentations.

Planning and coordination ###

  • Coordinate planning activities across multiple workstreams;
  • Maintain integrated programme plans, milestones and dependency trackers;
  • Monitor progress against key deliverables;
  • Identify and escalate delays, risks and dependencies;
  • Facilitate communication and alignment between workstream leads and Project Managers.

RAID management ###

  • Maintain Risk, Assumption, Issue and Dependency logs;
  • Support risk identification, assessment and mitigation activities;
  • Track the resolution of programme issues;
  • Highlight emerging risks and areas requiring attention;
  • Prepare regular RAID updates for programme leadership.

Stakeholder and communications support ###

  • Support stakeholder engagement and programme communication activities;
  • Coordinate programme-wide updates and communications;
  • Ensure consistency of information across programme functions;
  • Assist with the preparation of internal presentations and communication materials.

Financial and resource tracking ###

  • Support programme budget and financial tracking activities;
  • Monitor programme expenditure and assist with reporting;
  • Maintain resource plans and onboarding or offboarding records;
  • Support the coordination of resources across workstreams.

Documentation and quality management ###

  • Maintain programme documentation and repository structures;
  • Ensure that project information is accurate, up to date and easily accessible;
  • Support adherence to programme governance standards and methodologies;
  • Contribute to quality assurance activities;
  • Promote effective PMO and programme management practices.

Required profile ##

  • Several years of experience in PMO, programme coordination or project support roles;
  • Experience supporting multiple Project Managers or workstreams;
  • Previous experience in a complex transformation, separation or carve-out programme is highly desirable;
  • Strong knowledge of programme governance, reporting, planning and RAID management;
  • Experience preparing dashboards, status reports, presentations and action logs;
  • Good understanding of financial and resource tracking;
  • Excellent organisational and coordination skills;
  • Ability to work independently and become operational quickly;
  • Strong communication and stakeholder management skills;
  • Proficiency in standard project management and reporting tools;
  • Fluent English. German would be an advantage.

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