The posting
Position Title: Assistant Controller Location: Warwick RI Starting Pay for position: Starting at $100,000
JOIN OUR TEAM! About Herff Jones: Indianapolis-based Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students. Herff Jones’ products include class rings and jewelry, caps and gowns, diplomas and announcements as well as motivation and recognition programs. Focused on building long-term relationships through a nationwide network of over 1,400 employees and sales partners, the professionals at Herff Jones have been helping elevate the student experience throughout the lifelong journey of education for more than 100 years. For more information about Herff Jones, please visit www.herffjones.com. Your Opportunity: This position includes responsibility for the accurate recording and reporting of financial information for the Warwick Jewelry manufacturing facility. This also includes the responsibility of preparing and/or reviewing input to generate financial statements, journal entries, physical inventory compilations and reconciliations, and the publication of schedules necessitated to help management facilitate operational decisions.
What You’ll Be Doing On A Daily Basis:
Maintain accurate gold control records to properly record gold costs in the financial statements and to control gold within the plants, to and from refiners, and on consignment to outsourced locations Maintain monthly gold and silver perpetual inventories from shipping and receiving records. Maintain accurate records of company owned refining assets insuring accuracy of settlements and procurement of independent assay verifications. Co-ordinate representation of Herff Jones refining lots at refiners. Monitor and coordinate the quarterly precious metal physical inventories. Oversee stone cycle counts for necessary inventory adjustments to the BS. Reconcile and analyze general ledger accounts, maintain BS reconciliations monthly for all Jewelry BS accounts on both units 1003. Prepare all monthly journal entries required to properly report operating results in accordance with Generally Accepted Accounting Principles. Generate all monthly financial reports from within the PeopleSoft Accounting system and publish monthly to all appropriate parties. Ensure that all commission adjustments are properly made at plant level and batched through Corporate Headquarters promptly. Prepare operational budgets and forecasts for review with Plant Manager, Division Controller, and Divisional Operations Manager. Work with Divisional Controller to establish a monthly rolling forecast tool to be submitted to Corporate and Divisional Management personnel. Assist the sales force in answering to all financial related questions concerning their offices. Monitor Division and Corporate policies to ensure maximum financial control of company resources. Prepare required monthly, quarterly, and special reports/analyses for management as necessary. Ensure that employee performance review process is completed and paperwork is returned in a timely manner. Provide whatever financial assistance or analysis is required by the Plant Manager to enable the plant to improve its efficiency and profitability. Search continually for areas of potential improvements. Coordinate and ensure that all weekly/monthly production reports are prepared on a timely and accurate basis. Review all accounting systems for written procedure deficiencies to promote operational efficiencies and encourage adherence to prescribed managerial policies. Provide assistance to the Division Controller and have direct communication interface with Headquarters. Work with IT to establish automated reporting tools to assist Management in making operational decisions Administer all accounting functions and the Office Automation System. Familiarization of all current ERP applications including but not exclusive to Oracle, JMAS, JOE, and PeopleSoft. Know all hazardous materials used in the area and the appropriate action to be taken in the event of exposure. Ensure that all personnel policies and practices are uniformly applied. Perform all other miscellaneous duties as assigned.
What You’ll Bring to the Table:
Ensuring that all invoicing, billing and credits are performed in a timely manner. Establish management reporting tools to aid in decision making processes. Accurate recording of precious metals to maintain an acceptable shrinkage rate. Maintain proper financial record retention in accordance with Headquarters established policies. Proper cross-training of all subordinates.
Education / Certifications Required:
College degree with Accounting major; BS or BA required. CPA desired, but not required. MBA desired, but not required. Management courses necessary. Data Processing courses essential.
Physical Requirements:
Daily activity includes but is not limited to lifting, carrying, sitting, grasping, reaching, standing, kneeling, walking, bending, twisting. Reading, communication, math. Working at a computer for extended periods of time. Ability to regularly lift/move up to 50lbs.
Herff Jones, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to recruit, retain, develop, and promote qualified individuals without unlawful consideration of race, gender, gender identity, color, religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other characteristic protected by federal, state or local law. Herff Jones strives to maintain a work environment free from unlawful discrimination and harassment, where associates are treated with respect and dignity. Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Herff Jones. Herff Jones will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
