The posting
Role Overview
As a Team Leader – HR Administration based in Porto, you will lead the team responsible for delivering accurate, timely and consistent HR administrative support across the employee lifecycle. Reporting to the HR Manager, you will oversee employment contracts, occupational health administration, promotions and other employee changes, while ensuring that the information required for payroll processing is complete and submitted on time.
You will combine hands-on expertise in personnel administration with a supportive leadership style, helping your team manage competing priorities, resolve complex requests and maintain a high standard of service to employees and managers.
Key Responsibilities
You will organise the team's day-to-day work, allocate priorities, monitor deadlines and provide guidance on complex administrative matters. You will act as an escalation point for managers and HR colleagues, ensuring that requests are handled consistently and in line with internal procedures and applicable legal requirements.
You will oversee the preparation and maintenance of employment contracts, contractual amendments and other employee documentation. You will ensure that records are accurate and up to date, and that changes throughout the employee lifecycle are properly documented.
You will coordinate the administrative processes related to occupational health, including the scheduling and follow-up of medical appointments, the tracking of required documentation and the timely resolution of outstanding cases. You will also oversee the administration of promotions and other contractual changes, ensuring that approvals, records and communications are completed accurately.
In close collaboration with the payroll team, you will ensure that employee data and monthly changes are validated and submitted within the required deadlines. You will support the resolution of payroll-related queries by checking the underlying HR information and coordinating any necessary corrections.
Beyond daily operations, you will develop your team's capabilities, identify opportunities to improve workflows and controls, and contribute to the harmonisation of HR administrative practices across the organisation.
Requirements
You have a degree in Human Resources, Labour Law, Management or a comparable field, together with solid experience in HR administration and experience coordinating or leading a team. You have practical knowledge of employment contracts, occupational health administration, employee changes and the HR inputs required for payroll processing. Full professional fluency in written and spoken French is essential.
You are comfortable managing multiple deadlines, checking detailed information and maintaining reliable employee records. You communicate clearly with employees, managers and HR colleagues, and can explain administrative requirements in a practical, service-oriented way.
You bring strong organisational skills, sound judgement and close attention to detail. You enjoy coaching others, improving processes and working collaboratively, while treating confidential employee information with care and professionalism.
