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Open nowPosted 23 hours ago

Office Manager & HR

Hey Harper2 open roles

Where
Lisboa, Lisboa, Portugal
Work mode
Hybrid
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Your applicationOpen nowOffice Manager & HRHey Harper · Lisboa, Lisboa, Portugal

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Hey Harper's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.6% of postings close within 7 days. Measured by our own scanner across the market. Hey Harper postings stay open a median of 9 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.7%3 days
  3. 13.6%7 days
  4. 21.9%14 days
  5. 36.9%30 days
  6. 59.0%60 days
This job: posted 23 hours ago

Hey Harper median: 9 days open

The posting

Office Manager

  • You will be responsible in any aspects of office management, including but not limited to:
  • stationery orders
  • consumables orders
  • contacting and managing building maintenance and property service providers
  • supervision of furniture and structure to ensure the best office efficiency at all times.
  • You will organize and prepare the company events.
  • Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
  • You will be involved in the management and archiving of paper documentation when special needs require it.
  • You will participate in preparing policies and office guideline communications.
  • You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
  • You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
  • You will suggest new ideas that will help improve the office and the life at Hey Harper.
  • Plan & Organize Events (as Christmas Dinner, Summer Lunch, Hey Harper Retreat)

HR

  • Recruitment Support: Assist in opening recruitment processes, ensuring a smooth and efficient hiring experience.
  • Payroll Preparation: Support the preparation of monthly payroll, ensuring all relevant information is accurate and submitted on time.
  • Onboarding & Offboarding: Coordinate employee onboarding and offboarding processes, ensuring a seamless experience for new joiners and departing team members.
  • SOPs & Internal Policies: Develop, document, and maintain Standard Operating Procedures (SOPs) and internal company policies, ensuring clear guidelines and consistent processes across the organization.
  • At least 2 years of experience in office management or HR role
  • Adequate social, communication, and negotiation skills.
  • Ability to read and understand a balance sheet.
  • Problem solving attitude.
  • Self-reliance, reliability, and conscientiousness.
  • Independent, reliable and responsible working style.
  • At least full working proficiency in both Portuguese and English.
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Hey Harper's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Hey Harper's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Hey Harper's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

more interviews than doing it yourself with ChatGPT.

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  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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