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Open nowFirst seen 22 days ago

Construction Scheduler / Coordinator – Shared Services

Hittle Landscaping17 open roles

Where
Westfield, IN
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Your applicationOpen nowConstruction Scheduler / Coordinator – Shared ServicesHittle Landscaping · Westfield, IN

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Hittle Landscaping's own form.

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: first seen 22 days ago

The posting

Position summary

Maintain a reliable, coordinated construction schedule supporting Commercial Construction and Production Homes. Integrate PM priorities, field readiness, crew capacity, materials, equipment, and subcontractor availability into an actionable schedule. Keep scheduling and work-order information current in company systems and make constraints visible before they disrupt execution.

Key responsibilities

  • Maintain the master construction schedule and a rolling two- to four-week look-ahead for both divisions, with daily updates as conditions change.
  • Collect and validate scheduling inputs from PMs, field leaders, irrigation teams, procurement, and subcontractors.
  • Track prerequisites such as lot or site readiness, approvals, materials, access, equipment, and predecessor work.
  • Identify resource conflicts, unrealistic commitments, and idle capacity; present options to the General Manager, Construction Services, for decision.
  • Publish approved crew assignments and schedule changes through agreed channels; confirm that affected teams receive updates.
  • Coordinate material and equipment timing with responsible owners to align deliveries with confirmed work.
  • Maintain work orders, tickets, dates, status, and scheduling records in Aspire or other approved systems.
  • Track planned versus actual starts and completions, record delay reasons, and support schedule-performance reporting.
  • Support scheduling meetings with a concise list of constraints, decisions required, owners, and deadlines.
  • Maintain an accessible record of schedule revisions and commitments; flag incomplete information instead of treating assumptions as confirmed.
  • Use Aspire scheduling and work-order data as a planning tool, keeping it current and accurate so it supports schedule decisions rather than serving only as a record.

Required qualifications

  • Two or more years of scheduling, dispatch, construction administration, project coordination, or comparable operations experience.
  • Strong organization, accuracy, and ability to coordinate changing priorities across multiple teams.
  • Ability to understand construction sequencing and distinguish confirmed readiness from tentative dates.
  • Proficiency with Excel, Outlook, Teams, and scheduling or work-order systems.
  • Clear communication and ability to escalate conflicts with facts and practical options.

Preferred qualifications

  • Landscape construction, irrigation, production home, or commercial subcontractor experience.
  • Experience with Aspire, Procore, or similar project and ERP systems.
  • Experience coordinating crews, subcontractors, material deliveries, and equipment availability.

Work environment

Combination of office and active construction-site work, with local travel as needed. Work may require early starts and seasonal schedule flexibility. Site visits involve walking on uneven terrain and exposure to weather; required personal protective equipment must be used. Essential duties may be performed with reasonable accommodation.

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