The posting
Responsibilities
This posting is to fill a new position.
Starting salary: $50,000 - $55,000 per year
Our Georgetown, Ontario facility produces complex precision castings for the aerospace industry and is seeking a highly organized and proactive Administrative Assistant to support daily business operations.
The Administrative Assistant plays a key role in ensuring the efficient functioning of administrative activities across departments, providing support to Human Resources and Environmental Health & Safety. This position requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced manufacturing environment.
Administrative Support
- Provide day-to-day administrative support to the Human Resource Manager
- Prepare, format, and distribute reports, presentations, correspondence, meeting minutes, and other business documents.
- Assist with office organization, filing systems, records management, and document retention processes.
- Handle incoming calls, emails, visitors, and general inquiries in a professional manner.
Human Resources & Employee Support
- Assist with onboarding activities, new hire documentation, orientation scheduling, and employee communications.
- Maintain employee records and ensure data accuracy within company systems.
- Support attendance tracking and the maintenance of employee documentation.
- Assist with employee engagement initiatives, recognition programs, training coordination, and company events.
- Support recruitment activities, including interview scheduling and candidate communications.
- Maintain confidentiality when handling employee and business information.
Health, Safety & Compliance Support
- Provide administrative support for Environmental Health and Safety (EHS) initiatives and programs.
- Assist with scheduling and tracking mandatory training, certifications, and compliance requirements.
- Support the preparation and maintenance of safety documentation, reports, and records.
- Help coordinate workplace health and safety meetings, audits, and related activities.
Reporting & Documentation
- Prepare and maintain spreadsheets, reports, databases, and departmental records.
- Track and compile operational and administrative data for reporting purposes.
- Ensure accuracy and completeness of documentation in accordance with company procedures and quality standards.
- Support special projects and continuous improvement initiatives as assigned.
Additional Responsibilities
- Assist with cross-functional administrative needs as required.
- Maintain professional and effective working relationships throughout the organization.
- Support company values, policies, procedures, and code of conduct requirements.
- Perform other duties and responsibilities as assigned.
Qualifications
- Postsecondary diploma or certificate in Business Administration, Office Administration, Human Resources, Administrative Studies, or a related field.
- Equivalent combinations of education and relevant work experience may be considered.
- Minimum 1 year of experience in an Administrative Assistant, Office Administrator, Executive Assistant, Human Resources Assistant, or related administrative support role.
- Advanced proficiency with Microsoft Office Suite, including: Word Excel Outlook PowerPoint Teams
- Strong Excel skills, including: Spreadsheet management Data entry and analysis Tracking and reporting
- Experience working with HRIS, ERP, or document management systems is an asset.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- High degree of professionalism, discretion, and confidentiality.
- Strong interpersonal skills with the ability to interact effectively with employees at all levels of the organization.
- Self-motivated, resourceful, and capable of working independently with minimal supervision.
This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items. Appropriate substantiating documentation is required.
We are committed to providing equal employment opportunities and fostering an inclusive, accessible, and respectful workplace. Accommodation is available upon request throughout all stages of the recruitment process.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
