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Executive Support & Office, Manager| up $6.5K | Alexandra

HRNET VENTURES PTE. LTD.

Pay
SGD 5,500 – SGD 7,000 a month
Where
Singapore
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Your applicationOpen nowExecutive Support & Office, Manager| up $6.5K | AlexandraHRNET VENTURES PTE. LTD. · Singapore

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: posted today

The posting

Location: Singapore

Position Type: Full-time, Permanent

Reporting To: CEO / Head of Corporate Services

About the Role

Are you a proactive, highly organized, and detail-oriented administrative professional who thrives on keeping an office running like clockwork? We are looking for an Executive Support & Office, Manager to join our team in Singapore!

In this dual-impact role, you will be the backbone of our daily office environment while providing executive support to our four-member senior leadership team. You will ensure seamless workplace operations, manage facilities, and handle high-priority executive administration so our leadership team can stay focused on driving strategic decisions.

What You’ll Be Doing

1. Office Management & Workplace Operations (~70%)

  • Facilities & Vendor Coordination: Serve as the main point of contact for daily cleaning vendors, facilities contractors, and building management. Log issues, track resolutions, and coordinate safety and fire-drill procedures.
  • Pantry & Office Supplies: Monitor inventory, manage replenishment within approved budgets, keep basic stock logs, and match invoices to purchase requests.
  • Guest Experience & Logistics: Warmly welcome visitors, manage meeting room bookings, set up rooms, serve refreshments, and coordinate incoming/outgoing mail and couriers.
  • Office Records & Events: Maintain access cards, visitor logs, and vendor contacts, and assist in coordinating company events.

2. Executive Support (~30%)

  • Expense Management: Prepare, submit, and track accurate expense claims for four senior executives in compliance with company policies. Follow up on missing receipts or rejected claims.
  • Calendar, Travel & Meetings: Support schedule management, travel bookings, and meeting logistics, including preparing materials and taking concise meeting notes when needed.

What We’re Looking For

  • Diploma or higher in Business Administration, Corporate Services, or a related field.
  • Min 5 years of proven experience in office administration, facilities coordination, or executive support.
  • Technical Skills: Proficient in Microsoft Office; familiar with expense claims, procurement systems, and basic accounting documentation.
  • Key Attributes: Exceptionally professional, service-oriented, and adaptable when balancing dynamic tasks and frequent interruptions. Outstanding organizational, communication, and multi-tasking abilities. Strong personal integrity and experience handling sensitive/confidential data with care.

How to Apply

If you are ready to own workplace operations and deliver impact across our business, submit your resume to us today!

📧 Email your resume to: [email protected]

Ho Yu Qing Deborah (R1104551)

Crew by HRnet | HRnet Ventures Pte Ltd | EA Licence No: 24C2435

We regret that only shortlisted candidates will be notified.

Posting text belongs to the employer. Removal requests: contact us.

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