The posting
About Huawei
Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.
At Huawei, innovation focuses on customer needs. We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward. With approximately 208,000 employees, we operate in more than 170 countries and regions.
Huawei's end-to-end portfolio of products, solutions and services are both competitive and secure. Through open collaboration with ecosystem partners, we create lasting value for our customers, working to empower people, enrich home life, and inspire innovation in organizations of all shapes and sizes.
Job Title:
Executive Secretary to BG President
Job Location: (city, country)
Düsseldorf, Germany
Main Responsibilities:
- Schedule Management: Based on strong business acumen and understanding of executive and business needs, efficiently coordinate the President’s schedule. Optimize time management to protect core working hours and ensure focus on primary business priorities.
- Information Management: Accurately and comprehensively grasp diverse information; identify key points and potential risks. Conduct effective filtering and pre-processing of approvals to assist the President in efficient decision-making. Track, retrospect, and summarize information processing to ensure closed-loop management and professional data archiving.
- Relationship Maintenance: Familiarize with personnel relationships and responsibilities within the business scope. Monitor client and industry dynamics to identify, establish, and maintain internal and external professional relationships while adhering to company policies and business etiquette.
- Key Business Promotion: Understand the President’s priorities and departmental operations. Use appropriate methods to coordinate resources effectively, driving responsible parties to implement plans and ensuring the timely closure of tasks.
- Meeting Organization: Facilitate and organize key meetings based on business requirements. Produce high-quality meeting minutes, track the implementation of resolutions and pending issues, and effectively ensure that meeting objectives are met.
- Document Management: Draft and write business correspondence as required. Master the company’s management framework and filing systems to manage the end-to-end documentation process, ensuring compliance and monitoring the effectiveness of document implementation.
- Organizational Atmosphere: Act as the "organizational glue" to assist the President in creating a positive, professional, and healthy working environment and culture.
Requirements:
- Knowledge: Proficiency in Human Resources, planning management, quality management, and communication management methodologies. Familiarity with local German labor laws, regulations, and business management rules.
- Professional Skills: Expert use of office software, tools, and dashboards. Mastery of basic data analysis methods. Understanding of corporate processes and basic product knowledge relevant to the business scenarios.
- Language & Communication: Exceptional communication skills. Fluent in Chinese and German (listening, speaking, reading, and writing) as primary working languages.
- Attributes: Strong sense of process compliance and service orientation. Patient, detail-oriented, quick learner, and highly responsible.
- Competency: Proven ability to efficiently support organizational operations, enhance executive productivity, lead large-to-medium-scale projects for high-quality delivery, and serve as a benchmark for excellence in the secretarial field.
What We Offer: We offer you an exciting professional career in one of the leading and fastest growing multinational telecommunication companies, challenging work and a competitive salary package. Personal development is ensured through many training opportunities across Europe.
Important: To be considered for this role, applicants must be eligible to work and live in the job location.
Privacy Statement:
We are committed to protecting your privacy by following the applicable data protection legislation. By applying to this position at Huawei, you acknowledge that you have read and understood the Huawei Recruitment Privacy Statement containing information on how we process your data. Please note that your data will be treated confidentially and securely.
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