The posting
Job description
Graphic Production Manager
USA - Miami, FL, United States · Permanent · Hybrid
The bit about us We’re Hyve, a global events company that does things differently.
Our events deliver game-changing impact for people, businesses and beyond. That might mean winning a major contract, securing transformational investment, getting on the shelves of a giant retailer or hearing from thought leaders who are changing the future.
The purpose of every one of our events is to bring the people who power major industries together – and open a world of potential.
At the same time, we’re using our events as platforms for progress, to drive the conversation across the world’s biggest industries on crucial topics like sustainability, diversity and ethical business.
These moments can change lives. And making those connections motivates us every single day.
But creating those human connections doesn’t just happen at our events. It’s part of everyday life when you work at Hyve. There are all sorts of socials, inclusion workshops and professional development opportunities to get your teeth into. And then there are the benefits. From gym memberships to private medical care, season ticket loans to healthy pensions, we’ve got you covered in all kinds of ways. (We’ll even give you an extra day off on your birthday!)
The bit about you First of all, whatever your background and whatever your beliefs, there’s a culture of belonging here at Hyve and everyone is welcome. The question isn’t where you are from – it’s where you want to go.
We’re a positive bunch and if you’re a “glass half full” kind of person you’ll fit right in. Our values are brilliant work, fresh thinking, rich connections, and collective buzz. And just to be clear, these aren’t just words we put on the walls and forget about. They pull everyone together and help us all produce work that we’re proud to put our names to. If that resonates with you, great: we’re on the same page.
A bit about the role Shoptalk, producer of the world's most important retail and commerce events and a global pioneer in event design, is looking for a Graphic Production Manager to support our design department's projects, deadlines and file fulfillment while helping create and output graphics as needed. We produce four events a year in Las Vegas, Nashville and Barcelona that bring together tens of thousands of retailers, brands and the people shaping the future of commerce. This role bridges internal design, operations and marketing: manage the design team's project pipeline in Monday.com, turn approved templates into production/signage files and make sure every asset ships. This position helps maintain flawless production output of graphic files while our senior creatives focus on building world-class design systems, strategies and brand experiences. You will report to the Global VP-Marketing with a dotted line to the SVP-Operations. Day to day, you will work with the global creative team, our marketing and operations teams and the print partners and fabricators who build the work for our incredible designers.
Project Management & Deadlines
- Support the global creative team's project management campaigns, keeping every project, deadline and deliverable visible in Monday.com and tracking intake through approval and delivery.
- Manage the graphic fulfillment schedule, working back from launch dates, vendor lead times and load-in with direction from the Global Creative Director.
- Support the project schedule boards, timelines, project automations and additional related dashboards.
- Run weekly status check-ins with the Global Creative Director.
Template Design & File Output
- Work from templated design systems to create and output graphic/signage files across print, digital, social and on-site formats.
- Use templates approved by the Global Creative Director to support creation of such assets as speaker cards, sponsor signage, wayfinding, social and email assets.
- Manage file specs, naming conventions, version control and the asset archive at the direction of the Global Creative Director and team.
- As needed, deliver print-ready files and/or create/manage proofs for the creative team.
- Work within the creative team's existing data merges, batch tools and AI tools.
Traffic & Execution
- Help traffic inbound requests from across Shoptalk teams.
- Triage and prioritize workload with creative team leadership, and help support the design team's changing project needs.
- Support fulfillment of all assets against deadlines and budget targets.
- Work with heads of creative, operations and design to build and refine intake forms, request templates and workflows.
Cross-Team Communication
- Support cross-team collaboration between Shoptalk design, operations and marketing.
- Keep the operations team updated on asset status against the show schedule and vendor lead times.
- Partner with marketing on campaign, email, social and sponsor deliverables so creative lands on time and on brand.
- Support regular status updates on what shipped and what is in progress.
- Serve as a day-to-day liaison between the internal teams and external graphics partners as needed.
Planning, Budget & On-Site Support
- Support and connect the design production calendar with marketing, operations and the global creative team.
What we're looking for:
Experience
- Experience in graphic design, design production or design coordination, ideally in events at an agency or on an in-house marketing team.
- Experience turning templates into graphic file sets with consistency and accuracy.
- Hands-on experience managing projects in Monday.com or a similar tool such as Asana or Trello.
- Working knowledge of print production, including specs, proofs and large-format output.
- Comfort working across creative, operations and marketing teams and to a creative director's standard.
- Ability to work from our Miami office three days per week (Tuesday to Thursday).
Knowledge & Skills
- Strong skills in Adobe Creative Cloud, especially Illustrator, InDesign and Photoshop, with command of print and digital export settings.
- Comfort with InDesign data merge, Illustrator variables, actions or other batch workflows for high-volume output.
- Comfortable using Claude, ChatGPT, Runway and other AI systems that can raise the work and move it faster.
- Monday.com fluency, including boards, timelines, automations and dashboards.
- Figma for design handoff and collaboration. Familiarity with 3D or spatial tools such as SketchUp is a plus.
- Color management, file preparation and typography for print, digital and environmental scale.
