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Open nowPosted 8 days ago

Facilities Coordinator

ICE279 open roles

Where
London, United Kingdom
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Your applicationOpen nowFacilities CoordinatorICE · London, United Kingdom

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market. ICE postings stay open a median of 2 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: posted 8 days ago

ICE median: 2 days open

The posting

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

  • Daily walk through of office space to maintain the appearance of the office
  • Address facility related employee requests and concerns
  • Track inventory and coordinate delivery of office and breakout area supplies
  • Review quotations and process internal purchase requests
  • Facilitate clean up food/drinks/refreshments for meetings and events
  • Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams
  • Maintenance of office equipmentLight repair Placing and logging service calls Escorting and supervising vendors/repair techs while on the premises
  • Facilitate all internal moves and set up of new hires (supplies, etc.)
  • Sorting and distribution of incoming mail
  • Create courier bookings and oversee international shipments, as required
  • Participate in ISO meetings and contribute to certification retention

Knowledge and Experience

  • Excellent communication and negotiating skills
  • Proficiency in Microsoft Office Suite
  • Organized and able to multi-task
  • Able to work independently and complete necessary tasks without consistent supervision
  • Outgoing personality with a positive “can do” attitude
  • Excellent service mentality
  • Ability to work weekends when necessary
  • Open to new duties, responsibilities, and change
  • Experience in a dynamic, 100+ person office environment
  • Physical ability
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