The posting
Job Description
Responsibilities:
Accounts Payable Operation:
Vendor Invoices process - Support daily vendor invoice processing and expense payments including:
- Review and post invoices accurately, ensuring compliance with company policies and correct expense coding.
- Verify supporting documents and ensure completeness of invoice submissions.
- Create, maintain and update vendor master records.
- Process a high volume of invoices within established service standards and timelines.
- Liaise with vendors and internal stakeholders to resolve invoice and payment-related queries.
Staff Expense Claim management - Support staff reimbursements including:
- Support the administration and processing of staff reimbursement claims in accordance with company policies and guidelines.
- Respond to and resolve staff queries relating to expense claims, reimbursement requirements and claim submissions.
- Liaise with employees and relevant stakeholders to obtain supporting documentation and clarification where required.
- Perform monthly validation checks on staff expense claims to ensure proper supporting documents and approval workflows are adhered to.
- Conduct bi-monthly audit reviews on staff claims to identify exceptions, non-compliance issues and potential control gaps.
- Support continuous improvement initiatives to enhance the efficiency and effectiveness of the staff expense claim process.
Financial reporting & controls:
- Support month-end and quarter-end closing activities, including accruals and prepayments.
- Perform quarterly expense reporting - Validate and review related-party transaction records to ensure completeness and accuracy.
Support in Accruals and Prepayments:
Expense Accrual Management
- Support the overall expense accrual process and ensure expenses are recognized in accordance with established accrual guidelines and accounting policies.
- Follow up with business users on monthly expense accrual information and prepare accrual journal entries.
- Prepare recurring monthly accrual entries within agreed timelines.
- Review accrual submissions from business users to ensure completeness, accuracy and compliance with accrual criteria.
- Ensure all accrual entries are processed in accordance with month-end and year-end closing schedules
Accrual Reconciliation
- Perform periodic reconciliation of accrued commissions and other expense provisions.
- Investigate and resolve reconciling items to ensure accuracy and completeness of accrual balances.
- Follow up with business users on unutilized or aged accrual balances and facilitate timely clearance.
- Maintain supporting schedules and documentation for audit and reporting purposes.
Year-End Financial Close
- Work closely with business units to ensure all expenses are accrued prudently and recognized in the appropriate accounting period.
- Prepare and maintain detailed year-end accrual checklists.
- Coordinate with stakeholders to validate expense provisions and ensure compliance with established accrual policies and guidelines.
- Ensure completeness of year-end accruals and timely completion of financial close activities.
Prepayment and Amortization Monitoring
- Monitor recurring prepayments and prepare monthly amortization journal entries in accordance with contractual terms and company policies.
- Follow up with business users on upfront payment arrangements and supporting documentation.
- Monitor prepayment schedules and liaise with business stakeholders on clawback, contract termination or adjustment requirements.
- Perform reconciliation of prepayment balances and amortization schedules to ensure completeness and accuracy.
- Maintain proper supporting documentation and ensure compliance with accounting and internal control requirements.
Process Improvement and others:
- Participate in job rotation within the Finance team to ensure business continuity and cross-functional support.
- Support system enhancement and implementation projects, including User Acceptance Testing (UAT), validation of business requirements and testing of system functionalities.
- Review, update and maintain Standard Operating Procedures (SOPs) to ensure processes remain current and compliant.
- Assist in identifying opportunities for workflow and process improvements to enhance operational efficiency and controls.
- Collaborate with internal stakeholders to resolve operational issues and improve service delivery.
- Perform any other ad hoc duties and responsibilities as assigned by the Manager.
Requirements:
- Degree or Diploma in Accountancy or equivalent
- 2 to 3 years of Accounts Payable / Finance Operations experience
- Preferably from a bank, financial institution, insurance company, or financial services environment
- Experience handling monthly closing activities, including accruals and prepayments
- Experience processing a high volume of invoices accurately and within deadlines
- Strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data reconciliation)
- Proficient in Microsoft Word and PowerPoint
- Experience with ERP systems (SAP, Oracle, Dynamics, etc.) is an advantage
- Able to work independently with minimal supervision
- Detail-oriented and accurate
- Good time management
- Responsible and proactive in resolving issues
- Able to work under tight month-end timelines
