The posting
About the Job
Join Our Team – Your Career Journey Starts Here – Not Just a Job, But a Future.
Our Potential Opportunity
INTECH Automation Intelligence is seeking a Document Controller to join our Project Monitoring and Control team. This role is pivotal in ensuring the integrity, accuracy, and accessibility of project documentation throughout the project lifecycle across the Oil & Gas, Petrochemical, Utilities, and Manufacturing industries. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and a thorough understanding of document control processes to ensure compliance with company standards, client requirements, and project governance.
INTECH's commitment to delivering innovative, data-driven solutions ensures you will contribute to transformative projects by maintaining accurate documentation, enabling seamless collaboration, and supporting efficient project execution through effective document management and control.
Our Project Monitoring and Control capabilities reflect our dedication to proactive project governance, providing unmatched visibility, traceability, accountability, and quality assurance throughout every phase of project execution.
What You'll Lead and Deliver
- Maintain and regularly update the project document index to ensure all project documentation is accurately recorded, traceable, and easily accessible.
- Review and verify the header and footer of every document to ensure consistency, correctness, and compliance with company and project documentation standards.
- Assign unique and standardized document numbers in accordance with the organization's document control procedures, ensuring proper version tracking and document traceability.
- Ensure that the approved company or project-specific document template is used for all deliverables before they are issued or shared.
- Review and maintain document formatting, including styles, fonts, headings, numbering, tables, and overall layout, to ensure compliance with the organization's documentation standards and approved templates.
- Save and organize all project documents in the designated project folder structure, ensuring proper filing, version control, and ease of retrieval.
- Coordinate with the Team Lead, Operations Lead, Project Manager, and other relevant stakeholders by notifying them of newly issued, revised, or updated documents and ensuring they have access to the latest versions.
- Ensure that the most recent approved versions of all project documents are uploaded and maintained on the company's server, preventing the use of obsolete or superseded documents.
- Maintain proper document storage practices by ensuring all files are saved in the correct locations with appropriate naming conventions and folder structures.
- Monitor document revisions, maintain version history, and ensure that only controlled and approved documents are distributed and used throughout the project lifecycle.
- Perform routine quality checks on project documentation to ensure completeness, accuracy, consistency, and compliance with internal document control procedures and client requirements.
- Support project teams by managing document records efficiently, facilitating document retrieval, and ensuring effective document control throughout the execution of the project.
Requirements
To Be Successful in This Role, You Must Have:
- Bachelor's or Master's degree in a relevant discipline from a recognized institution.
- Minimum 2 – 3 years of relevant professional experience in a similar role.
- Proven ability to work effectively in a fast-paced, dynamic, and deadline-driven environment while managing multiple priorities simultaneously.
- Excellent written and verbal communication skills, with the ability to communicate professionally and collaborate with cross-functional teams.
- Strong analytical, critical thinking, and problem-solving abilities, with a keen eye for detail and accuracy.
- A proactive and self-motivated individual who takes initiative, identifies opportunities for improvement, and follows through on assigned responsibilities.
- High level of ownership, accountability, and professionalism, with a strong sense of responsibility toward delivering quality work.
- Proficient in Microsoft Office Suite, particularly Microsoft Excel, with the ability to work efficiently with spreadsheets, organize data, perform basic analysis, and prepare reports.
- Strong organizational and time management skills, with the ability to prioritize tasks and consistently meet deadlines.
- Ability to work both independently and collaboratively within a team while maintaining a positive and solution-oriented attitude.
We Offer Competitive Benefits:
- Global Exposure: Opportunities to work on international projects and collaborate with global teams.
- Competitive Compensation: A salary package that recognizes your expertise and contributions.
- In-House Lunch: Delicious meals provided during work hours to keep you fueled and focused.
- Health Insurance: OPD coverage for you and your parents, plus IPD coverage for you and your dependents.
- Learning Opportunities: Access to training programs, workshops, and certifications to enhance your skills.
- Work-Life Balance: Paid time off, including annual leave and holidays.
- Inclusive Environment: A workplace that celebrates diversity and fosters collaboration.
Why Join INTECH Automation Intelligence?
At INTECH, you will have the opportunity to work with a globally renowned industrial automation and digitalization technology company. For nearly 30 years, INTECH has partnered with major oil and gas global giants to deliver innovative solutions. As we continue to lead in the Industry 4.0 era, you will be at the forefront of transformative technologies that solve real-world challenges.
What to Expect After Applying?
Explore how INTECH’s Talent Acquisition team ensures a seamless hiring journey. From embracing talent with a passion for innovation to fostering a culture of continuous learning and growth, we’re dedicated to finding and supporting the best minds in the industry.
Click Here to learn more about our hiring process and discover your path to success with us.
Our hiring process is designed to assess your skills and potential in a fair and inclusive manner. After applying, you will be guided through a structured evaluation process to ensure mutual alignment.
INTECH Automation Intelligence is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
