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Open nowFirst seen 40 hours ago

Administrative Assistant / Front Office Coordinator

integratedhomecaregroup33 open roles

Where
Fort Wayne, IN
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Your applicationOpen nowAdministrative Assistant / Front Office Coordinatorintegratedhomecaregroup · Fort Wayne, IN

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 40 hours ago

The posting

Administrative Assistant / Front Office Coordinator

Community Home Health Care is seeking a friendly, organized, and dependable Administrative Assistant to serve as the welcoming face of our office. This position is ideal for someone with an outgoing personality who enjoys helping others, working with a team, and supporting the daily flow of a busy healthcare office.

Key Responsibilities

  • Greet clients, employees, applicants, vendors, and guests in a warm and professional manner
  • Answer, screen, and direct incoming telephone calls
  • Assist visitors and staff with questions or connect them with the appropriate department
  • Provide administrative support to management, human resources, scheduling, nursing, and other departments
  • Prepare correspondence, forms, reports, flyers, and office communications
  • Create engaging employee newsletters, announcements, and recognition materials
  • Assist with onboarding paperwork, employee files, training materials, and document collection
  • Receive, sort, and distribute mail, deliveries, faxes, and office documents
  • Maintain an organized, professional, and inviting front-office area
  • Schedule appointments, meetings, interviews, and office activities as needed
  • Enter information accurately into company systems and spreadsheets
  • Maintain confidentiality of employee and client information in accordance with HIPAA and company policies
  • Monitor office supplies and assist with ordering when necessary
  • Help coordinate employee events, celebrations, and staff-engagement activities
  • Assist multiple departments and adjust priorities based on the needs of the office
  • Complete additional administrative duties as assigned

Qualifications

  • Previous administrative, receptionist, customer-service, or healthcare-office experience preferred
  • Friendly, positive, and outgoing personality
  • Strong verbal and written communication skills
  • Creative ability to develop newsletters, flyers, and office communications
  • Excellent organizational and time-management skills
  • Able to multitask in a busy environment while maintaining accuracy
  • Dependable, professional, and willing to help wherever needed
  • Comfortable working independently and as part of a team
  • Proficient with Microsoft Word, Outlook, Excel, and general office technology
  • Able to handle confidential and sensitive information appropriately
  • High school diploma or equivalent required

Ideal Candidate

The ideal candidate is approachable, service-minded, and able to make everyone entering the office feel welcomed and valued. This individual should take initiative, communicate professionally, remain calm when priorities change, and contribute to a supportive team environment.

Community Home Health Care is an Equal Opportunity Employer.

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