Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 12 days ago

Lease Administrator

intelcomgroup110 open roles

Where
Canada, Quebec, Montreal
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowLease Administratorintelcomgroup · Canada, Quebec, Montreal

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on intelcomgroup's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.1% of postings close within 7 days. Measured by our own scanner across the market. intelcomgroup postings stay open a median of 13 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.1%7 days
  4. 21.1%14 days
  5. 35.7%30 days
  6. 58.7%60 days
This job: posted 12 days ago

intelcomgroup median: 13 days open

The posting

Intelcom | Dragonfly

With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate, and reliable service powered by cutting-edge technology.

A Strategic Role at the Heart of Logistic

Responsibilities

Lease Transaction Documentation & Execution

  • Prepare, coordinate, and manage all lease transaction documentation including Lease Offers, Lease Agreements, Extensions, Renewals, Sublets, Amending Agreements, Assignments, and Tenant Notices.
  • Manage and review the work of third-party documentation providers, ensuring accuracy, completeness, and turnaround standards are met across the portfolio.
  • Coordinate execution of lease documents with landlords, sublandlords, legal counsel, and internal stakeholders.
  • Prepare and manage Overhold Assignments, Short Term Agreements, and Temporary Agreements as required by operational circumstances.
  • Review and mark up lease documentation from landlords, sublandlords, and legal teams, flagging non-standard terms and compliance issues for escalation.
  • Participate in lease term discussions with Legal counsel and flag legal or commercial risks for review by the Portfolio Strategy & Transactions Specialist or CRE leadership.

Estoppel Certificates & Compliance Documents

  • Own the preparation and execution of Estoppel Certificates across the portfolio, ensuring accuracy, completeness, and timely delivery.
  • Maintain a tracker for all outstanding estoppel requests, execution timelines, and completed certificates.
  • Ensure all legal documentation, policies, and procedures related to lease compliance are current, accurate, and adhered to.

Lease Administration & Portfolio Data Integrity

  • Maintain accurate and audit-ready lease records across all portfolio properties, including fully executed agreements, amendments, and supporting documentation.
  • Abstract lease documents to extract and codify key financial, commercial, and legal provisions into structured portfolio records.
  • Track and manage all critical lease dates including renewal options, termination rights, expansion options, rent adjustments, and notice deadlines.
  • Ensure portfolio data accuracy and integrity within lease management systems, IWMS platforms, or portfolio databases.
  • Accurately enter and maintain data related to leases, renewals, and transactions, ensuring completeness and system reliability.

Rent & Operating Cost Administration

  • Monitor lease costs including base rent, operating cost recoveries, and CAM charges across the portfolio.
  • Review and challenge landlord CAM reconciliations and operating expense calculations, verifying recovery calculations against lease terms and flagging discrepancies.
  • Support Finance with portfolio cost tracking, budgeting inputs, and variance analysis against forecasts.
  • Support IFRS 16 / ASC 842 compliance by maintaining accurate lease data inputs required for right-of-use asset and lease liability calculations.

Transaction Pipeline Support

  • Maintain a transaction tracker covering all active lease events, documentation in progress, pending executions, and upcoming critical dates.
  • Coordinate transaction timelines with brokers, landlords, legal teams, and internal stakeholders to ensure documentation milestones are met.
  • Support internal approval processes by preparing documentation packages for review and sign-off.
  • Escalate commercial, legal, or financial issues identified during document review to the Portfolio Strategy & Transactions Specialist or CRE leadership.

Stakeholder Coordination

  • Act as a primary point of contact for landlords, sublandlords, brokers, and legal counsel on all documentation and administration matters.
  • Liaise with internal teams including Finance, Operations, and Legal to ensure lease obligations and compliance requirements are communicated and actioned.
  • Provide clear and timely updates on documentation status, outstanding items, and execution timelines.

Qualifications

  • Degree or diploma in Law, Business Administration, Real Estate, or a related field.
  • Up to 2 years of experience in lease administration, real estate transactions, or property management within a commercial or light industrial environment.
  • Strong knowledge of commercial lease documentation, legal terminology, and real estate transaction processes.
  • Demonstrated experience managing high volumes of lease documents simultaneously with accuracy and attention to detail.
  • Experience working with legal counsel on lease preparation, review, and execution.
  • Proficiency in Microsoft Office Suite and experience with lease management software, IWMS platforms, or portfolio databases.
  • Highly organized with strong time management and the ability to manage competing priorities in a fast-paced, high-volume environment.
  • Strong communication skills with the ability to coordinate effectively across landlords, brokers, legal teams, and internal stakeholders.
  • Ability to maintain composure and accuracy under deadline pressure.

Preferred:

  • Bilingual proficiency in French and English (written and spoken), given portfolio presence in Quebec and interactions with French-speaking landlords and stakeholders.
  • Experience managing or overseeing third-party documentation providers or outsourced lease administration teams.
  • Familiarity with IFRS 16 / ASC 842 lease accounting requirements and data inputs.
  • Experience supporting logistics, distribution, or industrial real estate portfolios.

Why Join Us?

At Intelcom | Dragonfly, you’ll thrive in a flexible and stimulating environment, surrounded by passionate talent. You’ll also enjoy a wide range of benefits:

  • On-site gym with a personal trainer
  • Employer-provided lunch of your choice
  • Comprehensive group insurance
  • Group RRSP plan
  • Care & Well‑Being Activities
  • Partial reimbursement for public transportation
  • Employee Assistance Program

…and much more.

This position has been opened to address a genuine organizational need within the company.

At Intelcom | Dragonfly, we move forward guided by strong values: collaboration, innovation, excellence, and responsibility.

We embrace diversity, ensure equity, and foster a true sense of belonging.

Accommodation measures are available for individuals with disabilities throughout our recruitment process, in compliance with the law. Please let us know if you have any specific needs.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against intelcomgroup's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on intelcomgroup's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    intelcomgroup's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.