The posting
Job Description
Introduction
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.
Organizational Context and Scope
Under the overall supervision of the Senior Field and Programmes Coordinator and the direct supervision of the Programme Manager (CCCM & Shelter and Settlements), the National Shelter, Lands and Site Coordination (SLSC) Officer will be responsible and accountable for supporting the smooth implementation of Shelter, Land and Site Coordination (SLSC) programme activities in line with objectives set out in the relevant project documents, the IOM standards and applicable donor requirements and standards.
Responsibilities
- Compile relevant information and provide technical and operational inputs, under the guidance of the supervisor, to inform the development of IOM Yemen SLSC response options and strategies.
- Track the progress of SLSC activities against established plans and identify implementation challenges, in close coordination with the supervisor, to inform adjustments to implementation modalities and work plans, as required.
- Follow up on activities with field hubs and relevant units, and flag deviations from project work plans, budget constraints, or potential delays to the attention of the supervisor, to support timely and compliant project execution.
- Collect, verify, and compile project data and background information from field locations highlighting any gaps or issues to the supervisor for follow up, to maintain accurate and reliable project records.
- Contribute to the development and updating of Standard Operating Procedures (SOPs), reporting templates, technical guidance, quality control tools, Bills of Quantities (BoQs), and information, communication and education materials to strengthen SLSC implementation in line with programme objectives and donor requirements.
- Prepare and follow-up on programme procurement plans in accordance with IOM policies and donor requirements and verify procurement documentation and specifications, liaising with the Procurement, Logistics and Resource Management units on routine procurement-related matters.
- Monitor budget utilisation and maintain expenditure records, flagging any discrepancies or potential risks to the attention of the supervisor to support sound financial oversight of the project.
- Assist in the preparation and dissemination of project reports, briefing notes, presentations, information sheets, narrative and financial reports, and project status updates in accordance with IOM procedures and donor requirements, to keep stakeholders accurately informed of project status.
- Draft sections and compile supporting information for concept notes, project proposals and budgets, in close coordination with the supervisor, to contribute to new funding opportunities.
- Compile, organise, and archive project data and documentation from field, in accordance with IOM policies and procedures, to ensure accessible and well-maintained project records.
- Coordinate the planning, logistics, documentation of capacity-building activities and workshops for staff, partners, and relevant stakeholders to support effective delivery of learning initiatives.
- Participate in relevant coordination, cluster and working group meetings, as requested by the supervisor, and document key action points to support follow-up with stakeholders.
- Facilitate the integration of cross-cutting issues – including gender, age, disability inclusion, Protection from Sexual Exploitation and Abuse and Sexual Harassment (PSEAH), Gender-based Violence (GBV) risk mitigation, Housing, Land and Property (HLP), Accountability to Affected Populations (AAP), and Communication with Communities (CwC) – into the programming to strengthen the protection and inclusion dimensions of SLSC activities.
- Perform such other relevant duties as maybe assigned.
Qualifications
Required Qualifications and Experience
Education
- Master’s degree in Civil Engineering, Architectural, Mechanical Engineering, or a related field from an accredited academic institution; or, • Bachelor’s degree in the above fields with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
1- A minimum of two years’ relevant experience in Shelter and Settlements programming and Cash Based Interventions;
2-Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
3- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
4- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage;
5- Experience in a shelter and settlements projects and contract management as part of the Yemen response is an advantage;
6- Experience with supervisory roles for tasks of a similar nature to this assignment; and,
7- Experience in programme management, budgeting, reporting and record keeping.
Skills
- In depth knowledge of the broad range of shelter, land and site coordination related subject areas dealt with by the Organization;
- Proficiency in computer applications (MS Word, Excel, Outlook, PowerPoint, etc.);
- Demonstrated ability to maintain integrity in performing responsibility assigned;
- Proactive; independent worker; great team player; fast Learner; IT Literate: Interpersonal skill;
- Good Communication and negotiation skills;
- Has administrative and Time Management skills;
- Must have strong analytical, planning and people management skills;
- Ability to prepare clear and concise reports;
- Knowledge of UN and bilateral donor programming; and,
- Knowledge of financial rules and regulations.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English and Arabic is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators Level 2, if with direct reports
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
Please refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
