The posting
Job Description
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture International Organization for Migration.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, for all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
Second tier candidates include:
All external candidates, including those on third party contract (CTG).
Responsibilities
Responsibilities and Accountabilities
- Assist in the implementation and monitoring of project activities.
- Retrieve, compile, summarise, and present information/data on specific topics.
- Monitor implementing partners’ proposals, work plans, and budgets by verifying availability of funds, obtaining necessary approval and updating budget-related information.
- Support administrative coordination with legal department, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
- Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
- Organise meetings, workshops and training sessions.
- Respond to general information requests and inquiries. Set up and maintain files/records.
- Perform such other relevant duties as maybe assigned.
Qualifications
Required Qualifications and Experience
EDUCATION
- Bachelor’s degree in Business Administration, Accounting, Finances, or related fields or a related field from an accredited academic institution with two years of relevant professional experience; or,
- High School diploma with four years of relevant professional experience.
EXPERIENCE
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
SKILLS
- Very good familiarity with the broad range of migration and related subject areas dealt with by the IOM.
- Knowledge of UN and bilateral donor programming.
- Skills in the usage of office software packages, spreadsheets and data analysis.
- Experience with creation and maintenance of SharePoint pages.
- Demonstrated excellent writing and communication skills
SECTION 5
Languages[1] IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English is required (oral and written).
DESIRABLE
Qualified female candidates are highly encouraged to apply.
SECTION 6
Competencies[2]
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Choose a level.
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
[1] As per IN/233, staff members in a position in the Professional and GS categories are expected to be fluent in one of the Organization’s official languages, which are English, French and Spanish. At least a working knowledge of another official language is highly desirable and may be specified as mandatory in some cases. For positions in the GS category, proficiency in one of the local language(s) may also be required, as specified in the VN/SVN.
[2] Competencies and respective levels should be drawn from the Competency Framework of the Organization.
