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Open nowFirst seen 4 days ago

Supply Chain Administrator

Ithemba Recruitment- Sourcing Top Talent650 open roles

Where
Johannesburg, GP, South Africa
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Your applicationOpen nowSupply Chain AdministratorIthemba Recruitment- Sourcing Top Talent · Johannesburg, GP, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Ithemba Recruitment- Sourcing Top Talent's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Key purpose:

The Assistant must be organised, dedicated, and self-directed, with excellent written and verbal communication skills and the ability to independently prioritise and multi-task. S/he must be comfortable working in a fast-paced office and interacting with business. S/he must be willing to occasionally work long hours.

Duties and responsibilities:

  • Manage the diary of the Supply Chain Manager. Co-ordinate and ensure the Supply Chain Manger schedules are well planned, followed, and respected.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow projects to successful completion, often with deadline pressures.
  • Answer and direct phone calls, write letters and emails on behalf of the Supply Chain Manager.
  • Maintain contact lists.
  • Act as a barometer, having a sense of priority of issues as they arise, keeping the Supply Chain Manger updated regularly and whenever necessary.
  • Perform general clerical duties to include but not limited to photocopying, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Document management - Receive, register, and dispatch all incoming correspondence.
  • Manage and co-ordinate all logistical arrangements for all travel for the Supply Chain Manger
  • Monitoring and co-ordination of project information
  • Ensure that no confidential material is left lying around material to be safely stored.
  • Co-ordinate, type and collate the submission of monthly progress reports for the Supply Chain Manager
  • Support the Supply Chain Manager with research, abstracts, and preparation of information for meetings, projects, presentations, and reports.
  • Assist with the management of workflow and systems in the Supply Chain Managers office.
  • Handle sensitive information in a confidential manner.
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient.
  • Write out operating procedures and ensure they are kept current.
  • Tender Applications assist in all aspects of completing the tender applications.
  • Organize and schedule appointments and meetings.
  • Transcribe and distribute meeting agendas and minutes for the Supply Chain Manager
  • Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail with no comebacks or corrections to be made afterwards.
  • Follow up and ensure all outcomes of meetings are implemented as per the meeting minutes.
  • File all meeting minutes for easy retrieval and reference at any point in time

Qualifications and experience:

  • Matric
  • National Diploma in administration or equivalent
  • A qualification in secretarial and office management or equivalent
  • Computer literate
  • Minimal bachelors degree required.
  • Minimum of 5 years relevant work experience or comparable combination of education and experience
  • Three years experience at a senior secretarial level, preferably within the pharmaceutical environment
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms
  • Experience with reception duties
  • Experience with meeting management

Skills and competencies:

  • Familiar with administration policies, systems, and procedures
  • Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent diligence.
  • Emotional and intellectual maturity
  • Resourceful team-player, with the ability to be effective independently.
  • Ability to manage confidential information with discretion.
  • Meet deadlines in a challenging environment.
  • Able to use relevant software in particular the MS Office suite of packages
  • A strong knowledge of MS Excel
  • The use of general office equipment
  • Strong computer skills including word processing, spreadsheets, graphical presentation, and Internet research skills.
  • Project management, communication, presentation, and report writing.
  • Practical skills such as the ability to set up presentations.
  • Decision-making
  • Problem-solving
  • Customer service orientation
  • People skills tact, diplomacy
  • Initiative
  • Flexibility
  • Accountability
  • High degree of computer literacy including particularly good typing skills
  • Strong organisational skills
  • Proficiency in filing and maintaining filing systems.
  • Punctual
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