The posting
JOB DESCRIPTION: Maintain all financial activity related to federal, local, and private grants/awards applied for and received by the Valparaiso and South Bend-Elkhart Campuses. This position reports directly to the Grant Accounting Manager for the Valparaiso and South Bend-Elkhart Campuses. The position’s home campus will be in Valparaiso, Indiana Valparaiso, with minimal travel among the various campus locations (less than 10%).
Location: Valparaiso
Salary Range: $47,000 - $50,000
Functional Responsibilities:
Pre-Award Responsibilities:
- Assist with the development of grant budgets for assigned campuses and the Resource Development Office / Ivy Tech Foundation under the direction of the Grant Accounting Manager.
- Assist with the review of grant proposals for completeness and accuracy.
- Prepare pre-award grant forms following college policy.
- Track grant submissions and follow up on award status.
- Assist with budgets following Indirect (F&A) Cost identification, assignment, and rate as determined by the Systems Office, as well as helping Project Directors understand why these rates are necessary.
- Identify if the grant is funded by a Private, State, Federal, or Federal pass-through sponsor and if the recipient should be the College or Foundation based on current policy.
Post-Award and Closeout Responsibilities:
- Routinely assist with the preparation of grant and gift forms.
- Ensure completeness of internal files, including preparation of a summary document/abstract for each grant award and gift fund (shared drive and Asana).
- Assist with managing calendar of key report dates and deadlines related to grants.
- Review grant award checklists with Project Directors / Principal Investigators (PI) and Co-PIs.
- Assist the Grant Accounting Manager with the review of programmatic and final reports.
- Closely monitor grant award and gift fund balances, including preparation and processing of any accounting adjustments needed.
- Assist with the preparation and/or distribution of monthly budget reports on grant activity.
- Work with Fixed Asset contact at each campus to ensure grant equipment purchases are appropriately identified, inventoried, and disposed of following both College policy and Sponsor requirements.
- Assist with grant closeout activities and processing, including preparation and processing of any accounting adjustments needed.
- Follow College record retention policies.
- Participate in ongoing training related to grant and financial policies, procedures, and systems/software.
- Review payroll costing allocations for employees funded by grants or gifts, either in part or in whole, processing corrections as needed.
- Assist with gathering audit documentation for both internal and external auditors.
- Work with project directors to ensure they are compliant with federal regulations on grant compliance and data collection as mentioned in the grant award contract.
The above list is not to be construed as exhaustive. Other duties logically associated with the position may be assigned.
QUALIFICATIONS:
- Associate degree in accounting required. Bachelor’s degree in accounting or finance or related field preferred.
- 1-3 years previous accounting experience required.
- Ability and willingness to travel within the service area (South Bend, Elkhart County, Valparaiso, Michigan City) as well as Indianapolis for statewide meetings and/or training events.
- Previous experience with grant budget development, grant accounting and grant reporting preferred.
- Above average computer skills. Comfort using tools for virtual meetings (Teams, Zoom).
- Knowledge of Microsoft Office required.
- Experience with Workday preferred.
- Strong written and verbal communication and interpersonal skills.
- Strong organizational skills and detail-oriented.
- Must demonstrate an ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every employee feels respected and valued.
The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered as an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.
Official college transcripts required upon hiring, and employment contingent on acceptable criminal background checks
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
- Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
- Dental plan with no-cost preventive services and coverage for orthodontia
- Vision plan with low-cost exams and allowances for glasses or contact lenses
- Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
- Wellness program with opportunities to earn $250 in Wellness Rewards
- Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
- 10% employer retirement contribution, fully vested after two years
- Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
- Short-term and long-term disability benefits
Educational Benefits
- Fee remission for employees, spouses, and dependent children
- Tuition assistance for undergraduate, graduate, and doctoral programs
- Paid professional development opportunities
Work‑Life Balance
- Generous paid time off, including vacation, sick leave, holidays, and winter recess
- Flexible work arrangements where available
- Paid childbirth recovery leave (8 weeks)
- Paid parental leave (4 weeks)
Additional Perks
- Eligibility for Public Service Loan Forgiveness
- Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.
