The posting
Our Life Sciences team is hiring a Procurement and Subcontract Engineer. This is an 18-month contract employment with possible extension subject to project needs. Based at Jacobs Gateway Office with occasional site visits.
Role Summary:
Provide the contract administration for various projects with a functional reporting line to the Contracts and QS Group Manager.
Will work closely with the Project Managers, Engineers, Construction Managers & Construction Site Staff, Contracts Manager in Jacobs, Client staff, Subcontractors or Vendor and be able to effectively communicate and coordinate with all the parties to deliver projects on budget, schedule, and quality targets.
Responsibilities:
- Develop Cost Estimation.
- Compilation of bid documents including preparation of commercial documents, price schedule etc
- Evaluate bids submission, perform negotiation and recommendation of awards.
- Contract documents preparation
- Evaluation and preparation of progress payment
- Cost estimation on the Request of Instruction, preparing Instruction for endorsement
- Assists in the close monitoring of project costs and cost report preparation
- Assessment of variation claims including claims for EOT etc up to account finalisation.
- Contracts administration including drafting replies to the contractor’s general correspondence and notices of claims.
- Resolve contractual and commercial issues with clients, contractors and/or suppliers
- Contract Close out.
- Equipment Procurement: Develop procurement strategies and plans aligned with project schedules for Client’s equipment using Client's platforms (ie Candex/eBuy). Manage RFI/RFQ/RFP processes, conduct technical and commercial bid evaluations with engineering stakeholders, negotiate pricing and terms, issue POs, and expedite deliveries. Optimize costs through trade-in, disposal, and lifecycle analysis, and ensure all equipment meets requirements (ie cGMP, HSE, and regulatory standards) with audit-ready documentation.
- Subcontract Management: Manage EPC/EPCM/CM-at-risk/Design & Build subcontracts and on-site service contractors (project management, project controls, CQV, HVAC, civil, HSE, QA/QC). Coordinate with the approved engineering supplier panel during feasibility/concept design. Draft, negotiate, and administer subcontract agreements; evaluate contractor capability and safety performance; manage scope changes, claims, variations, and disputes; and track contractor performance against cost, schedule, quality, and safety KPIs.
- Commercial & Cost Management: Support Client CAPEX budgeting and forecasting, track commitments and expenditures, prepare commercial evaluation reports and award recommendations, identify cost-avoidance and value-engineering opportunities, and support financial/cash-flow reporting and cost control during execution.
- Vendor & Supplier Management: Build strategic supplier relationships, conduct qualification and performance assessments, manage supplier risks and improvement plans, and resolve non-conformances and delivery issues.
- Project Execution Support: Participate in project meetings/reviews, align procurement deliverables with project schedules, support change control for procurement-related scope changes, and help identify and resolve commercial risks and obstacles affecting delivery.
- Client Compliance: Ensure all procurement and subcontracting activities comply with Client's requirements (ie cGMP policies, HSE standards, local Singapore regulations, and site SOPs); maintain audit-ready documentation; and participate in supplier audits and qualification for critical equipment and service providers.
To be a successful candidate, you shall posses:
- Degree in Engineering, Supply Chain, Quantity Surveying, Business, or related field.
- Experience in Pharmaceutical projects (must).
- Minimum 8 years of relevant working experience in EPC/EPCM contract structures, procurement regulations, and supplier qualification processes.
- Experience in CAPEX procurement and/or subcontract management in pharmaceutical, biotech, or process industries, including proven delivery of large-scale capital projects in a GMP-regulated environment.
- Familiarity with Candex, eBuy or equivalent ERP/procurement platforms
- Experience in biopharmaceutical manufacturing (single-use technology, biologics, vaccines), and knowledge of Singapore regulatory and HSE requirements for pharmaceutical manufacturing.
- Good attention to detail and ability to manage multiple tasks/ projects at one time.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.
