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Open nowFirst seen 6 days ago

Property Management Coordinator (Emirati National w Family Book)

Job Vacancies9 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowProperty Management Coordinator (Emirati National w Family Book)Job Vacancies · Dubai, United Arab Emirates

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Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 6 days ago

The posting

Job Title: Property Management Coordinator (Emiratisation Role UAE Nationals w/ Family book) Department: Property Management

Location: Dubai

Employment Type: Full-Time

Salary: 8k AED 10k AED /mo

Reports To: Associate Residential Property Management Dubai

Role Overview

A Property Administrator within the Dubai office, working as part of the Property Management team on managed properties. The role requires full-time liaison with landlords, tenants, and service providers, with responsibility for overseeing the end-to-end property management process.

Key Responsibilities

Operational Support

  • Provide administrative support services for the efficient and effective operation of the Property Management department.
  • Maintain an accurate filing system incorporating tenant information, building/equipment maintenance, occupancy data, and accounting records.
  • Prepare and send lease renewal notices.
  • Draft tenancy agreements for new leases and lease renewals.
  • Follow up on lease renewals and cheque settlements.
  • Ensure tenant concerns and complaints are addressed promptly and satisfactorily.
  • Register tenancy contracts in the Ejari system.
  • Assist tenants in registering utilities (water and electricity) with DEWA.
  • Assist with the preparation of monthly management reports for designated properties.
  • Meet tenants to receive signed tenancy contracts, ID documents, and lease-related payments.
  • Prepare onboarding/offboarding files for new/vacating tenants for handover to client offices.
  • Input data into the relevant property management systems.

People & Teamwork

  • Collaborate effectively with team members, sharing knowledge and experiences to enhance efficiencies.
  • Contribute to the achievement of team goals and departmental objectives. Client &

Stakeholder Management

  • Maintain strong day-to-day rapport with clients and tenants, reflecting a high level of professionalism.
  • Uphold service quality aligned with the organizations brand and reputation.

Financial Responsibilities

  • Ensure departmental targets are met on a monthly basis.
  • Ensure timely processing of renewals and the receipt and dispatch of rental cheques to landlords.

Systems & Process

  • Demonstrate proficiency in Microsoft Office, particularly Excel and PowerPoint.
  • Follow established processes end-to-end, identifying areas for improvement to maximize efficiency.
  • Ensure accurate and timely input of data into Excel sheets and software platforms.
  • Knowledge of Happy Tenant, Yardi, or PACT is advantageous but not required.

Skills, Knowledge, and Experience

  • Highly organized with a methodical approach to tasks.
  • Ability to multitask efficiently and maintain attention to detail.
  • Confident and outgoing, with strong communication skills (English required).
  • Experience in a client- and customer-facing role.
  • Previous professional office experience, ideally within a property management department.
  • Strong interpersonal skills with a team-oriented mindset.
  • Proactive and solution-driven. Please reach out to [email protected], in case of interest.
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