Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 5 days ago

Remote Administrative Assistant III

Jobsultant Solutions296 open roles

Where
San Antonio, Texas, United States, Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowRemote Administrative Assistant IIIJobsultant Solutions · San Antonio, Texas, United States, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Jobsultant Solutions's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 58.1%60 days
This job: first seen 5 days ago

The posting

We are seeking an experienced Administrative Assistant to support 2-3 executives on our Management Team. The person in this role will need to be a skilled problem-solver and an organizational force given the complex calendaring and meeting planning that will be required. Additionally, the ideal candidate must have a proven track record of success in supporting a C-level executive in a fast-paced, dynamic work environment.

We are looking for someone who thrives in an environment where they are multitasking and context switching frequently throughout the day, with an approachable attitude, a mature professional, gifted with the ability to handle urgent, confidential and challenging situations with grace and tact.

  • Coordinate internal and external meetings for multiple executives
  • Resolve overlapping commitments and protect time for shifting priorities
  • Primary point of contact for all internal and external communications with the executives
  • Manage hectic, complex, and frequently changing calendars
  • Prepare expense reports and assist with other documentation as needed
  • Provide support with recruiting logistics (i.e. work with the recruiting team on scheduling, etc)
  • Support company wide initiatives e.g., all-hands, company events, offsites, etc.
  • Set up travel and accommodations for the executives and/or visitors
  • Work with the Executives direct reports on preparing reports, documents, presentations or any type of document needed to support the business
  • Own and manage any projects assign by the executives
  • Handle a few non-work related tasks for the execs

Who You Are:

  • Minimum 7 years of experience providing complex calendar management, travel, and expense reports for 2 or more C level executives
  • Experience prioritizing multiple projects
  • Extraordinary time management skills and makes attention to detail a priority
  • High EQ and strong communicator, both written and verbal
  • Maintains appropriate discretion regarding confidential business matters
  • Excellent common sense and ability to make appropriate decisions autonomously
  • Proactive. Will follow up when things arent resolved
  • Strategic planning to maximize the executives time and efficiency
  • No ego: must be humble and not territorial
  • Possesses a whatever it takes mentality. No task is too big or too small
  • Team player, has to be able to work with varying personalities and be patient
  • Quick learner with a knack for technology, who is able to figure out new systems and adapt on the go

Nice-to-Haves:

  • Experience working in a high growth startup
  • Interest in health and wellness, as well as experience in the tech space
  • Proficiency in Google Suite & Slack
  • Proficiency with Sheets or Excel
  • Proficiency with project management tools e.g., Asana, Trello, Jira, etc.

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable

PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Jobsultant Solutions's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Jobsultant Solutions's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Jobsultant Solutions's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.