The posting
Join Our Team as an Accounts Payable Analyst – Indirect Expenses at Johnson Electric!
Location: Zacatecas, Mexico (onsite) Vacancy Type: Existing Position - Temporary, fixed term Schedule: Full-Time
Location: 100% Onsite
Shift: Straight Days
Please Note: This role requires strong English communication skills, including reading, writing, and speaking, as English is used regularly in business communications and collaboration with global teams. To ensure an efficient review process, please submit your resume/CV in English.
As our next Accounts Payable Analyst – Indirect Expenses, you’ll be responsible for processing and controlling payments for Johnson Electric’s legal entities in Mexico. Your expertise in accounts payable, financial reconciliations, electronic accounting, Oracle ERP, and supplier management will be essential to ensuring accurate transactions, timely payments, compliant financial records, and successful monthly and quarterly closings.
Why You’ll Love Working Here
- Recognition Programs: Programs that recognize and reward employee achievements and contributions.
- Community Engagement: Opportunities to participate in community service and corporate social responsibility initiatives.
- Strong Leadership: Work under experienced and visionary leaders who guide the company towards success.
- Innovation Hubs: Access to state-of-the-art facilities and innovation hubs that foster creativity and development.
What You’ll Be Doing
- Record supplier invoices and credit notes for national, foreign, and intercompany transactions
- Process approximately 900 to 1,100 invoices per month for supplies, spare parts, samples, and services
- Verify that transactions are accurate, valid, properly authorized, and supported by the required documentation
- Investigate and resolve pricing, quantity, receipt, XML, invoice, and duplicate-payment discrepancies
- Collaborate with internal departments and intercompany partners in the United States, Europe, and China to resolve payment issues
- Perform accounting-account reclassifications when required
- Control and monitor supplier prepayments, ensuring they are cleared within the appropriate timeframe
- Prepare and distribute prepayment reports to Supply Chain Services and internal users
- Validate XML files to support electronic accounting and applicable Mexican tax requirements
- Monitor invoice approvals, receipts, proof of payment, and pending documentation through email and internal workflows
- Prepare payment proposals for the applicable Mexican legal entities
- Review payments to ensure accurate and timely execution
- Review supplier account statements and provide payment-status updates
- Maintain effective relationships with national and international suppliers
- Execute monthly Accounts Payable closing activities, including invoice registration and module closure
- Request intercompany statements and reconcile intercompany balances each month
- Reconcile Accounts Payable subledger balances against the General Ledger
- Scan and register foreign supplier invoices in the applicable electronic accounting module
- Review and approve indirect-expense invoices through the discretionary approval module
- Process approximately 20 to 30 discretionary invoices per month
- Review month-end Accounts Payable balances in FCCS
- Prepare and submit quarterly FCCS reports
- Support external audit requirements for the applicable Mexican entities
- Prepare ARR, write-off, and related reports to clear transactions associated with closed purchase orders
- Review and process module reclassifications accurately
- Prepare stuck-receipt reports and coordinate purchase-order reclassifications
- Complete monthly reconciliations of Accounts Payable accounts
- Review, validate, and coordinate accrual-reconciliation reports with Receiving and internal users
- Prepare and post approximately 10 to 12 journal entries per month
- Manage approximately 12 to 15 monthly accruals for uninvoiced expenses
- Monitor and follow up on QDX tickets related to invoice-processing issues, XML-loading errors, and duplicate transactions
- Review and test digitization projects involving payment complements, credit notes, and prepayments
- Prepare reports of invoices pending registration
- Notify suppliers and internal stakeholders of pending XML documentation required for electronic accounting
- Maintain accurate electronic records and supporting documentation
- Perform other related duties as assigned
What We’re Looking For
- Completed bachelor’s degree in Accounting, Finance, or a related field
- Two to four years of accounting experience, with a primary focus on Accounts Payable
- Solid knowledge of Accounts Payable processes, cash flow, reconciliations, accruals, journal entries, and general accounting principles
- Experience processing high volumes of supplier invoices and credit notes
- Experience reconciling Accounts Payable subledgers against the General Ledger
- Understanding of Mexican electronic accounting requirements and XML documentation
- Proficiency with Oracle ERP or a comparable financial system
- Proficiency with Microsoft Office, particularly Excel
- Intermediate English proficiency, both written and verbal
- Strong time-management, organizational, and prioritization skills
- Ability to work under pressure and meet strict monthly and quarterly closing deadlines
- Excellent attention to detail and commitment to financial accuracy
- Strong analytical and problem-solving abilities
- Professional communication and supplier-service skills
- Ability to collaborate effectively with local and international teams
Bonus Points If You Have
- Experience supporting Accounts Payable for multiple legal entities
- Experience with Oracle Accounts Payable modules
- Familiarity with FCCS, FACEL, QDX, or similar financial platforms
- Experience with intercompany accounting and international supplier transactions
- Knowledge of Mexican income-tax and electronic accounting requirements
- Experience supporting PwC or other external financial audits
- Experience managing supplier prepayments and uninvoiced-expense accruals
- Experience testing finance digitization or process-automation projects
- Advanced Microsoft Excel skills, including PivotTables, lookups, and reconciliation tools
- Manufacturing or shared-services accounting experience
Key Competencies
- Financial accuracy
- Attention to detail
- Analytical thinking
- Organization and priority management
- Accountability and follow-through
- Supplier-service orientation
- Cross-functional collaboration
- Integrity and confidentiality
- Deadline management
- Adaptability under pressure
- Continuous improvement mindset
Work Environment
- Full-time office-based position
- Standard company working hours with flexibility required during month-end and quarterly closings
- Frequent interaction with internal departments, international teams, and suppliers
- Regular use of computers, financial systems, email, and telephone equipment
- Extended periods of seated work
- Occasional movement around the office and light lifting
How to Apply
Apply online at www.johnsonelectric.com. We can’t wait to meet you!
Come join our global, inclusive & diverse team
Our purpose is to improve the quality of life of everyone we touch through our innovative motion systems. We are a truly global team bound together by our shared values. Our culture is built on the diversity, knowledge, skills, creativity, and talents that each employee brings to the company. Our people are our company’s most valuable asset. We are committed to providing an inclusive, diverse and equitable workplace where employees of different backgrounds feel valued and respected, regardless of their age, gender, race, ethnicity or religious background. We are committed to inspiring our employees to grow, act with ownership and find fulfilment and meaning in the work they do.
