The posting
Job Description
The Human Resources Senior Specialist plays a critical role in supporting the day-to-day execution of HR operations and employee services. This position serves as a primary resource for HR administrative processes, onboarding, employee support, compliance activities, site programs, and HRSS administration.
The ideal candidate is detail oriented, customer focused, and capable of managing multiple priorities while maintaining accuracy and confidentiality. This role offers growth opportunities to expand into broader HR operations, project support, process improvement, and site administration responsibilities.
Responsibilities
Employee Onboarding & HR Administration
- Coordinate preboarding and onboarding activities for new hires.
- Administer I-9 and E-Verify processes and maintain employment documentation.
- Facilitate new hire orientation and onboarding logistics.
- Prepare employment verification letters and other employee documentation.
- Maintain employee records and support HR compliance requirements.
- Provide front-line HR support and assistance to employees and managers.
HR Systems & Process Support
- Maintain HR related content within SHINE and internal HR portals.
- Support intranet and employee communications updates.
- Assist with HR reporting, documentation management, and process administration.
- Identify opportunities to improve administrative efficiency and process effectiveness.
- Coordinate interviews and candidate scheduling.
- Support candidate travel arrangements and recruiting logistics.
- Assist with recruitment administration and requisition related processes.
- Support internship and co-op program administration.
- Coordinate employee recognition programs and service award initiatives.
- Support employee events, site activities, town halls, learning sessions, and engagement programs.
- Assist with internship, new hire, and employee development activities.
- Coordinate communications related to employee events and programs.
- Manage WedNet and other government funding training programs.
Recruitment & Talent Support
- Coordinate interviews and candidate scheduling.
- Support candidate travel arrangements and recruiting logistics.
- Assist with recruitment administration and requisition related processes.
- Support internship and co-op program administration.
Employee Programs & Engagement
- Coordinate employee recognition programs and service award initiatives.
- Support employee events, site activities, town halls, learning sessions, and engagement programs.
- Assist with internship, new hire, and employee development activities.
- Coordinate communications related to employee events and programs.
- Manage WedNet and other government funding training programs.
Compliance & Employee Services
- Support workers' compensation administration and documentation.
- Assist with unemployment claim administration.
- Maintain compliance records and support internal audits.
- Support OSHA reporting and workplace compliance activities.
- Maintain emergency contact and business continuity information.
- Process invoices and coordinate with Finance and Accounts Payable.
- Support purchasing card reconciliation activities.
- Maintain documentation related to HR vendor and program spending.
- Ensure timely and accurate completion of administrative financial transactions.
- Assist with visitor documentation and invitation letters.
- Support facility-related employee programs and communications.
- Coordinate administrative activities associated with site operations.
- Provide logistical support for large employee meetings and organizational events.
Financial & Vendor Administration
- Process invoices and coordinate with Finance and Accounts Payable.
- Support purchasing card reconciliation activities.
- Maintain documentation related to HR vendor and program spending.
- Ensure timely and accurate completion of administrative financial transactions.
Site & Operational Support
Additional responsibilities as assigned.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, Communications, or related field.
- 2+ years of HR, HR operations, recruiting coordination, administrative, or employee services experience.
- Strong organizational skills with exceptional attention to detail.
- Ability to handle confidential employee information with discretion and professionalism.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
- Ability to manage multiple priorities in a fast-paced environment.
- Adaptability and willingness to take on increasing responsibility over time.
- Experience supporting onboarding, HRIS, payroll, benefits, or employee programs.
- Experience working within an HR department in a manufacturing, engineering, or technology environment.
- Experience with SharePoint, intranet platforms, or HRSS systems.
- Intermediate Excel skills including Pivot Tables and data analysis.
Preferred
- Experience supporting onboarding, HRIS, payroll, benefits, or employee programs.
- Experience working within an HR department in a manufacturing, engineering, or technology environment.
- Experience with SharePoint, intranet platforms, or HRSS systems.
- Intermediate Excel skills including Pivot Tables and data analysis.
Company overview:
Founded in 1951, Kulicke and Soffa Industries, Inc. (NASDAQ: KLIC) specialize in developing cutting-edge semiconductor and electronics assembly solutions enabling a smarter and more sustainable future. Ever-growing range of products and services supports growth and facilitates technology transitions across large-scale markets.
Please refer to the website for more details: www.kns.com.
Equal Opportunity:
Kulicke & Soffa is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
