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Open nowFirst seen 6 days ago

Office Administrator, Multi Family Office

King Deux Search & Consulting348 open roles

Where
Hong Kong, Hong Kong
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Your applicationOpen nowOffice Administrator, Multi Family OfficeKing Deux Search & Consulting · Hong Kong, Hong Kong

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on King Deux Search & Consulting's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 6 days ago

The posting

King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

Follow us at https://www.careers-page.com/kingdeux for updates on the exceptional clients we represent. Stay up-to-date on industry news and get your career consultation scheduled at kingdeux.com

About Your Company

King Deux is partnering with one of the top multi family offices in Asia, stable and constantly growing their presence in Asia over the past 7 years. They are well structured, governed, and sound and solid in their global reputation. We are looking for bright minded individuals to join a high calibre, culturally diverse team as office administrator to support the growth of business.

About Your Role

  • Provide front-desk coverage, arrive at the office prior to 9:00am
  • Organize and manage incoming/outgoing mail, arrange courier for shipments
  • Provide administrative support: email correspondence, phones/fax lines, basic bookkeeping (accounts payable, expense reimbursements, etc), business cards, simple marketing files, maintain company decks and update policies
  • Manage onboarding and offboarding of employees including IT set up, SFC license applications
  • Organize meetings (book rooms, set up video conferencing, send meeting invites, etc.), arrange reservations and company events
  • Greet guests as they enter the office, provide beverage service to guests, tidy meeting rooms after meetings, etc.
  • Manage service providers related to general office management (building management, cleaning, repairs and maintenance, security system, fish tank, printer, IT consultant, compliance consultant, utilities etc.)
  • Coordinate travel arrangements for employees and Management
  • Maintain filing systems, contact and login databases, employee lists, IT and equipment inventory lists
  • Management of CPT hours and compliance-related filings
  • Management of office supplies
  • Develop and improve administrative processes
  • Maintain an organized office environment
  • Execute ad hoc requests as needed

What you will need to succeed

  • Good communication and interpersonal skills
  • Works well independently and able to collaborate with a team
  • Ability to prioritize tasks and multi-task
  • Detail-oriented, organized and efficient
  • Good command of both written and spoken English and Cantonese
  • Good PC knowledge and familiar with MS Office
  • 3 years working in the service or administrative industry preferred
  • Candidate needs to be based in Hong Kong

How to Apply

Interested parties, please send your CV directly to [email protected] or apply directly.

Please note that only shortlisted applicants will be contacted.

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