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Open nowPosted 283 days ago

Management Support Associate

Klaiya99 open roles

Where
Manila, Philippines
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Your applicationOpen nowManagement Support AssociateKlaiya · Manila, Philippines

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Klaiya's own form.

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: posted 283 days ago

The posting

Summary:

The Management Support Associate provides comprehensive administrative and operational support to management teams, ensuring efficient and effective workflow. This role requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Responsibilities:

Administrative Support:

  • Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
  • Prepare and organize documents, presentations, and reports.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Arrange travel itineraries, including flights, accommodations, and transportation.
  • Maintain and organize filing systems, both electronic and physical.
  • Process expense reports and track budgets.
  • Take and distribute meeting minutes.
  • Coordinate and organize company events.
  • Perform occasional driving duties for work-related errands, meetings, or operational requirements.

Project Support:

  • Assist in the planning and execution of projects, ensuring deadlines are met.
  • Track project progress and provide regular updates to management.
  • Gather and analyze data to support decision-making.
  • Assist in the creation of project documentation.
  • Communication and Coordination:
  • Serve as a liaison between management and other departments or external stakeholders.
  • Communicate effectively with all levels of the organization.
  • Prepare and distribute internal communications.
  • Maintain confidentiality of sensitive information.

Operational Support:

  • Assist in the development and implementation of office policies and procedures.
  • Order and maintain office supplies.
  • Troubleshoot office equipment issues.
  • Assist with onboarding of new employees.
  • Assist with any other tasks assigned by management.

Qualifications:

  • Bachelor's degree in business administration or a related field (preferred).
  • Proven experience in an administrative support role, preferably supporting senior management.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality.
  • Experience with project management software is a plus.
  • Must have a valid driver’s license and basic driving skills. The role may require occasional driving for work-related errands, meetings, or operational support.

Skills:

  • Calendar Management
  • Meeting Coordination
  • Document Preparation
  • Travel Arrangements
  • Expense Reporting
  • Project Coordination
  • Communication Skills
  • Problem-Solving
  • Time Management
  • Proficiency in common office technologies.

Benefits:

  1. Free device program
  2. Excellent company culture
  3. Employee Stock Option Program
  4. Work with local & international brands

Brand We've worked with:

Nestle | Unilever | P&G | URC | Coca-Cala | Monde Nissin | Del Monte

Mega Prime Food | Xiao Mi | Infinix | Unilab | Lock&Lock | Anker | Huawei

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