The posting
The HR Operations Intern provides comprehensive HR administrative and operations support across employee lifecycle processes, documentation, compliance, and internal coordination, under the supervision of the HR Operations Team.
- End-to-End HR Exposure: Gain hands-on experience across the entire employee lifecycle—from onboarding to offboarding—under the mentorship of KMC’s HR Operations Team.
- Real-World HR Systems Training: Work directly with platforms like HRIS and ERP, learning how data drives decisions in a fast-paced HR environment.
- Compliance & Documentation Mastery: Learn the ins and outs of labor standards, policy documentation, and regulatory requirements.
- Cross-Functional Collaboration: Coordinate with payroll, benefits, and recruitment teams, giving you a holistic view of HR operations.
- Professional Development: Build your skills in reporting, internal communications, and HR metrics tracking, preparing you for future roles in HR.
- Supportive Work Culture: Be part of a team that values learning, mentorship, and meaningful contribution.
- Support the maintenance and updating of employee data in the HR Information System (HRIS), ERP, and other platforms used in the company.
- Help audit and maintain 201 employee files in line with company policies and regulatory standards.
- Assist in facilitating the onboarding to offboarding process, including but not limited to scheduling exit interviews, processing clearances, and preparing relevant documentation.
- Monitor and respond to HR-related internal tickets, escalating issues when needed and ensuring timely resolution.
- Prepare HR reports, records, presentations, and internal communications as required.
- Coordinate with relevant teams to ensure new hires receive their new hire kits on their start date.
- Provide administrative and logistical support to the People and Culture team for various activities including documentation preparation, schedule coordination, arranging logistical requirements, and organizing HR Operations activities.
- Help maintain and update HR templates, forms, and policy documents.
- Assist in tracking employee and intern attendance, leaves, and other HR metrics.
- Coordinate with payroll and benefits teams for intern-related documentation and queries.
- Support compliance tracking and documentation for labor and regulatory requirements.
- Help manage HR documentation archives and digital records.
- Process relevant employee reimbursements.
- Provide whatever support may be required by the People and Culture team.
- Using Microsoft Excel for data entry, tracking, and basic reporting
- Drafting and formatting documents in Microsoft Word
- Creating presentations and internal communications using Microsoft PowerPoint
- Organizing files and folders (both digital and physical)
- Communicating professionally via email and chat platforms
- Managing schedules, calendars, and coordinating meetings
- Handling confidential information with discretion
- Basic HR processes like onboarding, offboarding, and employee file management
- Using shared drives or document management systems (e.g., OneDrive, SharePoint)
- HRIS or ERP platforms (even at a basic level)
- Tracking attendance, leaves, and other employee metrics
- Supporting team events or internal HR initiatives
