The posting
We are looking for a Purchasing Contracts Specialist to join Figma’s growing Procurement team. This role is the operational engine of our Source-to-Pay process — ensuring every deal that comes out of sourcing is executed accurately, compliantly, and efficiently. You will own the transactional layer of procurement: contracts, purchase orders, supplier engagement, and deal completion, partnering closely with the Purchasing Contracts Specialist focused on category strategy to deliver a seamless purchasing experience for the business.
Claude responded: Figma is a beloved, still-scaling product — you're building procurement infrastructure, not maintaining it
- Figma is a beloved, still-scaling product — you're building procurement infrastructure, not maintaining it
- Cross-functional exposure across Finance, Legal, Engineering, and Security in every deal
- Modern toolstack: Zip, Ironclad, NetSuite, Notion, AI integrations
- Real influence over how processes get built, not just executed
- Clear lane with a defined partner role — no being stretched across everything
- High-caliber internal stakeholders who are collaborative and thoughtful by nature
• Redline and correct legal entity names, addresses, bill-to details, payment terms, and MSA references to reduce Legal touchpoints and accelerate contract cycles
• Review and develop scopes of work and service specifications in partnership with business stakeholders
• Oversee signature management processes to ensure timely and compliant execution of agreements
• Collaborate with Legal, Finance, GRC, and other stakeholders to resolve contract blockers and move deals forward
• Maintain accurate contract records and ensure executed agreements are properly filed and tracked in the contract lifecycle management system
Purchasing Operations & PO Management
• Ensure end-to-end purchasing and workflow accuracy by reviewing and validating purchase requests and performing QA to correct data, cost details, and inconsistencies
• Work with requestors to ensure proper documentation is submitted through the right channels in Figma’s procurement platform (Zip)
• Partner with AP to facilitate shadow purchase orders, change orders, and PO close activities
• Communicate with suppliers and business stakeholders to shepherd deals from initiation through completion
• Support business stakeholders in researching supplier-related issues including contracts, payments, and performance
Process Quality & Compliance
• Develop accurate scopes of work and ensure purchasing documentation meets internal standards prior to routing
• Identify recurring workflow errors and partner with Procurement Operations to improve intake quality and reduce rework
• Support quarterly procurement compliance reviews and contribute to SOX-related audit documentation as needed
• Contribute to continuous improvement of Source-to-Pay processes, surfacing bottlenecks and recommending practical fixes
• Bachelor’s degree, preferably with an analytical focus (Marketing, Economics, Accounting, Supply Chain, etc.)
• 5–8 years of relevant experience in procurement, contracts administration, or supply chain, ideally in a fast-paced, high-growth environment
• Experience reviewing and developing SOWs, order forms, and other procurement-related documentation
• Demonstrated experience in procurement contracting and negotiating with suppliers
• Familiarity with contract lifecycle management tools (e.g., Ironclad) and procurement platforms (e.g., Zip, Coupa, or Ariba)
• Experience working with Marketing, IT, HR, Finance, and general business commodities
• Strong customer service aptitude and collaboration-focused mindset
• Strong Excel and analytics skills
• Excellent verbal and written communication skills
• Experience with ZIP, NetSuite or similar ERP for PO and invoice management
• Familiarity with Figma’s toolstack: Zip, Ironclad, NetSuite, Notion
• Exposure to SOX procurement compliance requirements
