The posting
This position requires the candidate to manage a variety of tasks that demand both immediate attention and long-term strategic handling. The role involves ensuring smooth daily operations while also contributing to the achievement of broader organizational goals through diligent, ongoing project management and development.
- Opportunity to work in a dynamic environment where daily tasks provide immediate satisfaction and long-term projects offer continuous engagement and professional growth.
- Exposure to diverse business operations, facilitating comprehensive career development and skill enhancement.
- Work within a supportive team that values innovation and efficiency, providing a platform for significant impact within the company.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (other duties may be assigned):
- Manage incoming mail and direct it to the appropriate recipients.
- Answer telephone calls.
- Prepare outgoing mail and correspondence, including emails, faxes, and physical checks.
- Support with company expenses.
- Report all incidents and accidents to the supervisor immediately, regardless of their size.
- Complete payments and manage expenses by receiving, processing, verifying, and reconciling invoices.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Properly save documents to maintain historical records of all invoices, reports, receipts, and checks.
- Verify invoices for accuracy and completeness, including processing supplier invoices and credit notes and communicating with suppliers to resolve discrepancies.
- Ensure compliance with company policies and procedures for accounts payable.
- Track company invoice obligations, make accurate and timely payments, seek approval when necessary, and report inaccuracies and variances.
- Reconcile and verify company invoices and monthly statements and assign payments to applicable cost centers.
- Develop and maintain accounts payable processes and monitor costs for company operations.
- Make and track appropriate sales and use tax payments on invoices as needed.
- Collaborate with external vendors to resolve invoice problems or inaccuracies.
- Monitor vendor agreements and identify discount opportunities.
- Ensure all accounts payable processes comply with guidelines and corporate standards.
- Collaborate with other accounting and finance team members.
- Assist with corporate audits and other financial reporting requirements as necessary.
- Receive and verify expense reports and reconcile them with account balances and other office records.
- Facilitate vendor payments, reviewing purchase orders, and resolving discrepancies.
- Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
- Assist with accounting records and ledgers by reconciling monthly statements and transactions.
- Record entry of, verify documentation for and distribute petty cash.
- Track and correct discrepancies with accounts.
- Support or execute weekly payment runs.
QUALIFICATIONS/EXPERIENCE/REQUIREMENTS:
- Proficient Microsoft Office knowledge and skills
- Strong time management and organizational skills
- Knowledge of basic accounting principles
- High degree of attention to detail
- Ability to work independently and prioritize tasks
- Strong analytical abilities
- The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals
- Solid communication skills, with proficiency in speaking and writing
- Computer literacy, as accounting specialists are responsible for keying information into various computers and software programs
- Strong people skills – a polite and professional demeanor when working with other companies, as well as consumers and coworkers
- The willingness and ability to comply with local, state, and federal financial regulations, as well as the rules established by the company itself
- Experience with data analysis and performance metrics evaluation.
- Knowledge of industry-specific regulations and compliance requirements.
- Familiarity with innovative workflow optimization techniques.
