The posting
We are looking for a detail-oriented and reliable Payroll, Invoicing & Accounts Specialist to support our finance and administrative operations. This role will be responsible for payroll processing, invoicing and accounts receivable, expenses and accounts payable, and maintaining accurate financial records.
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Payroll
- Prepare and process employee and contractor payroll accurately and on time.
- Review timesheets, attendance records, leave, allowances, deductions, and other payroll adjustments.
- Investigate and resolve payroll discrepancies and queries.
- Maintain accurate and confidential payroll records.
Invoicing & Accounts Receivable
- Prepare, process, and issue client invoices accurately and within required timelines.
- Manage and monitor accounts receivable and outstanding invoices.
- Follow up on overdue accounts and payments as required.
- Allocate and reconcile incoming payments against invoices.
- Investigate and resolve invoicing or payment discrepancies.
- Maintain accurate invoicing and accounts receivable records.
Expenses & Accounts Payable
- Process employee and business expenses, ensuring appropriate documentation and approvals are in place.
- Process supplier invoices and accounts payable transactions accurately and on time.
- Monitor outstanding payables and manage payment schedules and follow-ups.
- Reconcile supplier accounts, expenses, and payments.
- Investigate and resolve expense and accounts payable discrepancies.
- Maintain accurate and organized accounts payable records.
General Finance Support
- Assist with payroll, AR, AP, and financial reporting as required.
- Perform reconciliations and maintain accurate financial records.
- Coordinate with employees, contractors, suppliers, clients, and internal teams regarding finance-related queries.
- Maintain confidentiality of employee, client, supplier, and financial information.
- Assist with other finance and administrative duties as required.
Qualifications & Experience
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
- Previous experience in payroll, invoicing, accounts receivable, accounts payable, bookkeeping, or a similar finance role.
- Strong Microsoft Excel or Google Sheets skills.
- Experience using accounting, payroll, or invoicing software is preferred.
- Strong numerical skills and attention to detail.
- Excellent organizational and time-management skills.
- Ability to manage multiple deadlines, particularly payroll, invoicing, and payment schedules.
- Strong written and verbal English communication skills.
- Ability to work independently and handle confidential information appropriately.
- Experience supporting an Australian or international business is an advantage.
The ideal candidate is organized, dependable, proactive, and highly attentive to detail. They are comfortable managing end-to-end payroll, invoicing, accounts receivable, expenses, and accounts payable processes and can proactively follow up on outstanding items to ensure financial processes are completed accurately and on time.
