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Open nowPosted 17 days ago

Assistant Controller

koa110 open roles

Where
1205 N Transtech Way, Billings, MT 59102, USA
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Your applicationOpen nowAssistant Controllerkoa · 1205 N Transtech Way, Billings, MT 59102, USA

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: posted 17 days ago

The posting

Job Title:

Assistant Controller

Department (3 letter code):

ACC

Reports to:

 Controller

FLSA Status:

Exempt  ☒

Non-Exempt  ☐

 

Supervisory Responsibilities:

Yes ☒

No ☐

 

Travel:

Yes ☒

5%              

Revision date: September 2026

  Summary:

Responsible for assisting the Controller with managing a high standard of accounting functions including general accounting, accounts payable, accounts receivable, and payroll. The Assistant Controller will aid in the supervision of the Payroll Manager, Payroll Specialist, Accounting Manager, and Franchisee Accounting Coordinator. The Assistant Controller will also help the Chief Financial Officer with the annual budget and other projects as requested, as well as work with external auditors and consultants. Works actively with the senior leaders as requested to communicate and coordinate accounting functions which affect all departments.

  Essential Duties and Responsibilities:

Coordinate the monthly closing process ensuring the accuracy and timeliness of the monthly financial reports for KOA and all subsidiaries. Review of all Corporate departments, properties and entities’ trial balances monthly. Calculation and posting of monthly allocations and accruals. Reconciliation of balance sheet accounts as assigned monthly. Review of balance sheet reconciliations. Annual detailed review of property and home office capital (fixed assets) activity. Analyze the monthly operating results, identifying and investigating significant variances, and provide summary to senior management for discussion of operating results. Assist in preparation and review of bank debt covenants and unaudited GAAP Financial Statements quarterly to meet requirements of loan agreement(s). Assist in preparation and review of forecasts for financial results, debt covenants and other analytical spreadsheets and keep CFO informed as to compliance projections. Main contact for external contacts. Responsible for coordination of fieldwork with the external audit firm associated with the annual audit of KOA’s books and records and compilation of audited annual financial statements and accompanying footnotes. Responsible for coordination of fieldwork with external audit firm associated with annual audit of the 2% Advertising Fund. Responsible for coordination of fieldwork with external audit firm associated with annual review of the Canadian financial statements. Prepare workpapers for auditors and review all workpapers prepared by other accounting, payroll, finance, and risk teams. Review 1099 forms annually. Review and approval of executive and VP expense reports as delegate of CEO. Prepare documentation and analysis for Lease 842 accounting for an external accounting firm. Coordinate the scheduling, formatting and collection of all information for the annual budgeting process within KOA’s strategic planning process.  Attend all budget meetings for properties, capital and HOME departments. Perform special projects as directed by the CFO, CEO and COO. Prepare required reports for KOAH (parent company), including quarterly PTO accrual, quarterly revenue survey, and annual census. Collaborate with Human Resources department on employee and payroll matters, including attending biweekly HR/payroll L10 meetings. Work with third party payroll tax company to ensure compliance with Federal and State payroll laws, including attending biweekly Dayforce Advanced Tax Services calls. Oversee payroll general ledger reconciliations. Oversee 401(k) payroll processes and compliance. Coordinate directly with EBMS on FSA and HSA issues. Manage the ongoing development of the skills and objectives of the Accounting Department staff. Assist in management of a large team, handle all HR related issues, plan and run team meetings, plan bi-annual in-person meetings. Ability to supervise 2-4 employees. Monitor Microsoft Teams and Outlook and respond to requests timely. Attend meetings related to current and future projects, analyze the impacts to KOA and the team, voice concerns and bring them back to the Finance Leadership team. Ensure compliance with accounting standards and legal requirements.

 

 

This job description is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

  Required Education and Experience:

College degree in accounting or related business discipline. Minimum 5 years of management experience in accounting related field. Proven leadership, management and business skills. Focus on profitability. Computer proficiency with skills in Microsoft Excel, Word, PowerPoint and Outlook. Occasional travel with flexible schedule. Valid driver’s license.

 

Preferred Education and Experience:

CPA license

 

Physical demands and working conditions:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboard, including lifting and carrying a laptop and other small items up to 20 pounds.

Prolonged exposure to computer screens and artificial lighting.

Use of repetitive motion, standing, bending, sitting, lifting, and walking short distances. May be expected to drive a vehicle to KOA locations, other locations as directed, and conferences which requires close and distance vision, sitting, seeing and reading signs, traffic signals, other vehicles, etc. Travel occurs in all weather conditions, including extreme heat and cold. Frequent in person interaction with KOA employees in various settings, where noise level is typically low to moderate, including office spaces.

Will experience occasional interruptions and shifting priorities.

 

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