The posting
Overview
At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference.
Your work matters. As part of our Audit & Assurance practice, you’ll deliver high‑quality work that supports trust, transparency, and confidence across both public and private organizations. We foster an environment of high challenge, where curiosity and critical thinking are encouraged. Through high support, including progressive learning, strong coaching, inclusive teamwork, and a shared commitment to integrity, we perform at our best – measuring what matters, recognizing impact, and continuously evolving to deliver excellence. This creates a culture where the best work happens when high challenge and high support work together. That balance is how our values show up – in how we work, how we lead, and what we deliver.
National Audit Center is a National group within the Audit practice and is seeking to hire a Practice Coordinator to support the Audit Operations and Technology & Transformation teams on a range of activities to ensure a high-quality deliverables.
Role Overview
Reporting in to the Director, Strategy and Operations for Technology & Transformation, the Practice Coordinator (PC) will provide proactive, high-quality support to Partners and senior leaders across Audit Operations and Audit Technology & Transformation respectively.
The role combines executive and administrative support with meeting, information, documentation and follow-up coordination to help leaders manage their time, materials, commitments and recurring administrative requirements.
The PC acts as a key administrative point of coordination for the leaders they support by anticipating needs, organizing schedules and information, preparing and managing materials, coordinating logistics and helping ensure agreed follow-up actions are recorded and progressed.
The PC provides administrative coordination, document production, meeting support and follow-through. Accountability for strategy, portfolio planning, analysis, project delivery, business decisions and substantive recommendations remains with Strategy & Operations leads, partners, and the relevant business or portfolio leaders.
What you will do
- Provide proactive administrative and coordination support to assigned Partners, Senior Managers and their teams.
- Manage Partner calendars and priorities, helping optimize time and coordinate competing commitments.
- Coordinate meetings, conference calls, events and working sessions, including agendas, materials, logistics and follow-up actions.
- Prepare daily or weekly meeting materials by assembling agendas, prior minutes, relevant correspondence, approved briefing documents, links and pre-reads; identify missing materials and coordinate follow-up.
- Support email and correspondence administration by organizing agreed folders or delegated mailboxes, identifying items requiring attention or follow-up, drafting routine responses from direction and approved sources, and tracking outstanding correspondence.
- Coordinate travel arrangements, expenses and other recurring administrative requirements.
- Prepare, edit, format and proofread presentations, correspondence, reports and other leadership materials, ensuring accuracy and alignment with firm standards.
- Use firm-approved AI tools to support administrative productivity, including summarizing meetings, documents and email threads; preparing first drafts of routine correspondence, agendas, minutes and follow-up messages; extracting actions, decisions, dates and owners; comparing document versions; and organizing approved information.
- Provide administrative coordination for Audit Operations and Technology & Transformation activities by maintaining agreed schedules, meeting calendars, action logs and document repositories; coordinating inputs; issuing reminders; and escalating overdue items to the accountable owner.
- Gather updates from accountable owners and consolidate them into established templates, trackers and meeting materials, without assuming responsibility for the underlying analysis, performance assessment or portfolio reporting conclusions.
- Assemble, organize and distribute approved information required for meetings and decisions, ensuring materials are complete, current, appropriately stored and available to participants.
- Maintain action logs and follow up on commitments arising from leadership meetings, projects and key practice initiatives.
- Support town halls, leadership meetings, communications activities and other Audit Centre events as required.
- Work collaboratively with other Audit Centre PAAs, Strategy & Operations and broader Audit Centre teams to provide consistent coverage and seamless support.
- As needed, coordinate with other Audit Centre Practice Coordinators to share resources, coordinate broader Audit Centre activities and work as a cohesive business unit
- Review expense reports from all Group member and approve expense reports for below manager members
- Leverage firm processes and programs to ensure active support of the business
- Coordinate with the Office Manager in Onboarding activities for the Group new hires and campus hires, temporary hires, secondees, and experienced hires
- Coordinate the Office Manager in Offboarding activities when someone leaves the department
- Provide learning coordination support for the group
At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.
What you bring to the role
- College diploma or an equivalent combination of education/experience in administrative assistant skill set
- Minimum of 5 years administration experience
- Proven ability to deal with sensitive materials with a high degree of tact and discretion
- Advanced proficiency with Outlook, Excel, PowerPoint, Teams, Adobe and Copilot, including responsible use of approved AI tools for drafting, summarization, information organization and recurring administrative workflows, with the ability to quickly learn firm systems.
- Ability to critically review AI-assisted outputs, validate information against authoritative sources and recognize when human judgment or escalation is required.
- Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications
- Strong organization, prioritization and coordination skills, with the ability to manage multiple priorities independently.
- Strong administrative coordination and information-management skills, including maintaining calendars, timelines, action logs, document repositories, submission schedules and established status templates.
- Strong PowerPoint and document production skills with experience preparing polished materials for Senior Leaders and meetings
- Excellent communication skills and sound judgment when working with senior leaders and confidential information.
- Strong attention to detail and a focus on high-quality, timely execution.
- Ability to anticipate needs, take ownership and follow through with limited direction.
- Confidence working across multiple teams and stakeholders in a fast-moving environment.
- Administrative or executive support experience; experience supporting senior leaders is an asset.
The selected candidate must demonstrate excellent communication and presentation skills, with the ability to clearly explain and simplify complex audit and reporting matters for diverse audiences. Proficiency in English is required, as the position involves communicating and delivering presentations to clients and stakeholders at KPMG Canada in English‑speaking regions of Canada.
KPMG Ontario Region pay range information
The expected base salary range for this position is $55,00 to $82,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.
KPMG BC Region Pay Range Information
The expected base salary range for this position is $55,00 to $82,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.
Providing you with the support you need to be at your best
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Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.
Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.
AI Usage
We embrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework.
We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.
