The posting
ob Title: Child Nutrition Secretary Wage/Hour Status: Non-Exempt
Reports to: Child Nutrition Director Pay Grade: 5 – Administrative Support Pay Plan
Dept./School: Child Nutrition Services Date Revised: January 24, 2017
Funding Source: 101 Food Service Fund
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District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
Department Primary Purpose: To assist in the efficient operation of the Food Service Program of the District.
Qualifications — Education/Certification: High School Diploma. Food Service experience preferred.
Experience/Knowledge: Clerical experience, data processing, extensive computer functions using Microsoft Windows, and/or Macintosh hardware and software. Knowledgeable in accounts payable, bookkeeping, and budgeting. Ability to type with accuracy 60 words per minute; ability to use correct English, grammar, spelling and punctuation; ability to perform responsible clerical and secretarial work requiring independent judgment.
Major Responsibilities and Duties:
1. Maintain records in accordance with federal, state, and local policies and procedures.
2. Invoice campuses and departments for catering meals, equipment use, labor, and adult/volunteer meals accordingly.
3. Coordinate the collection and distribution of staff and students incentives.
4. Type, duplicate and distribute program monthly menus for campuses.
5. Develop and produce form for program use.
6. Process requisitions in order to obtain vendor purchase orders as needed.
7. Process mileage payments, travel requests, arrangements, and reimbursements upon approval.
8. Order and maintain an adequate supply of office materials and computer hardware, software, and respective licenses for department.
9. Coordinate all department meeting arrangements, including but not limited to, location, set-up, catering requests, sign in sheets, and recording of minutes as requested.
10. Process department correspondence.
11. Work with all aspects of the budget including, amendments, account review, revenues and expenditure reports in order to maintain balances.
12. Assist department employees with duties that include but are not limited to: typing, printing, copying, faxing, filing, requisitioning supplies, and mailing information.
13. Answer incoming phone calls in a courteous manner and directs them accordingly, taking messages if necessary and routing them to respective personnel.
14. Verify campus bank deposits for accuracy utilizing System Design Point of Sale System.
15. Prepare reports utilizing charts and graphs as requested.
16. Maintain department activity fund.
17. Maintain a high level of confidentiality.
18. Attends meetings, in-services, trainings, and workshops as requested.
19. Performs other duties as assigned.
Major Responsibilities and Duties (continued):
Working Conditions
Mental Demands: Ability to communicate effectively (verbal and written); ability to meet established deadlines; ability to maintain auditable record; ability to maintain emotional control under stress.
Physical Demands/Environmental Factors: Standing, walking, pushing, pulling. Some stooping, bending, climbing stairs, and repetitive hand motions.
Position Working Days: 226 Days
All applications must be submitted online for professional and clerical positions to the La Joya I.S.D. Office of Human Resources Department. (www.lajoyaisd.com)
I have read and fully understand the duties and responsibilities that this supplemental position is to provide to my campus/department. Supplemental positions are specific and must be in compliance with state and federal guidelines.
Employee Signature: __________________________________ Date: ______________
Supervisor’s Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________
Semester 1
I understand the position I hold is federally funded. I have read and understand the duties within the job description.
Employee Signature: __________________________________ Date: ______________
Supervisor’s Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________
Semester 2
I understand the position I hold is federally funded. I have read and understand the duties within the job description.
Employee Signature: __________________________________ Date: ______________
Supervisor’s Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________
