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Open nowPosted 455 days ago

RECEPTIONIST / OFFICE ASSISTANT (70% – 80%)

LALIVE SA8 open roles

Where
Geneva (GVA)
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Your applicationOpen nowRECEPTIONIST / OFFICE ASSISTANT (70% – 80%)LALIVE SA · Geneva (GVA)

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on LALIVE SA's own form.

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The clock on this job

Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted 455 days ago

The posting

Role description

Our dedicated Support team is looking for a Receptionist/Office Assistant, working 70% to 80%. We are looking for a bright, organised and motivated candidate, with excellent communication skills, attention to detail, and a real desire to be part of a dynamic international environment. Reporting to the HR Officer and working as part of a team, the receptionist will be the first point of contact for our guests and clients, as well as providing administrative support across the Geneva office.

Responsibilities will include:

  • Welcome all visitors and handle incoming calls in French and English, including screening, and forwarding as appropriate;
  • Manage front-office presentation and supplies, and maintain inventory levels, including helping to ensure that reception and conference areas are tidy and stocked with stationery and marketing materials;
  • Manage conference room bookings and maintain calendars;
  • Assist with setting up meeting rooms, including with any IT and video conferencing equipment as needed;
  • Assist with the coordination of catering arrangements for meetings, internal events and seminars when required;
  • Assist with the sorting and distribution of incoming mail, and with the handling of outgoing post and courier services;
  • Help maintain office security by monitoring visitor access and issuing badges;
  • Track reception and conference-related expenses;
  • Perform general administrative duties such as filing, scanning, photocopying and help with ad hoc office needs, as required;
  • Provide support, including to legal assistants, for various administrative tasks for lawyers and management, including travel arrangements, expense claims etc.

Your profile

What we look for:

  • Experience gained in similar role(s) required; experience in a law firm or other corporate or hospitality environment would be an advantage;
  • Strong proficiency in Microsoft Office applications and familiarity with office IT equipment, including video conferencing systems;
  • Professional, courteous and confident demeanour, with strong client-service skills and mindset, and with a neat and professional presentation appropriate for a client-facing role;
  • Strong interpersonal and communication skills;
  • A cheerful disposition and a “can do” attitude;
  • Able to work alone or collaboratively;
  • Meticulous and diligent, with excellent organisational skills;
  • Resourceful, proactive and responsive to issues;
  • Proven ability to work under pressure;
  • Discreet and capable of handling sensitive information;
  • Fluent in French and English imperative; other languages (including German) a strong asset.

If you are interested in joining our dynamic international team, please submit your application documents (CV and cover letter) here. For any questions regarding this role please email [email protected]. Only direct applications through our recruitment platform considered.

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