The posting
Position: Site Administrator
Location: Louisville, KY
Job Type: On-site (100%)
Reports to: FM
Department: North American Operations
Position Purpose: Provides office administrative support for the site. Complete the scheduled tasks to standard.
Essential Duties and Responsibilities:
- Demonstrates the values and business principles of Leadec.
- Works safely at all times.
- Manage general office administration: filing, copying, faxing, sending and receiving packages.
- Screening all telephone calls, inquiries, requests, and handling as necessary.
- Provide information by answering questions and requests from the customer, Leadec Corporate Office and the local Leadec staff.
- Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
- Maintain an inventory of office supplies and other administrative tasks as required.
- Support management projects as required.
- Track and investigate receivables.
- Complete and maintain site KPI metrics.
- Maintain safety performance charts and data.
- Coordinate site employee activities.
- Update standardized work and other schedules from operations group leaders.
- Complete division and site reporting as required.
- Organize all aspects of the office and ensure professionalism.
- Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.
- Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively.
- All other duties as assigned by Leadec manager.
Competencies:
- Managing Tasks
- Open Communication
- Self-Management
Knowledge, Skills, and Abilities:
- Communication Skills - Ability to communicate with all levels of Leadec and customer employees.
- Language Ability -- Talking to others to convey information effectively.
- Ability to manage office administration processes.
- Professional attitude, organizational abilities, and detail oriented to all staff members, Corporate Office, customers, suppliers, etc.
- Ability to be efficient with job duties and doing more than bare minimum.
- Quality assurance skills to maintain company quality standards of services.
- Time management and prioritization skills to ensure the functioning of schedules and office systems
- Must be a highly organized, self-motivated individual who can work independently with minimum supervision.
Position Qualifications:
- A minimum of 2 years of progressive responsibility in Office Administration preferred.
- Previous experience in an industrial or manufacturing environment is preferred.
- Purchasing and billing experience.
- Payroll experience a plus.
- Computer skills with Microsoft Office, Word and Excel are required.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the key actions of the job:
- Required to talk and/or hear in an industrial setting (noise level is moderate). Frequently required to stand and walk on concrete surfaces for 4-8 hours. Occasionally required to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch.
- Vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment
- Work is performed in an industrial-manufacturing environment with significant time spent working on a computer or at a desk.
As Described In The Job Description
