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Open nowPosted 51 days ago

EXECUTIVE ASSISTANT

Lepton Software18 open roles

Where
Gurgaon
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Your applicationOpen nowEXECUTIVE ASSISTANTLepton Software · Gurgaon

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The clock on this job

Early applications get read.

11.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.3%7 days
  4. 17.6%14 days
  5. 34.3%30 days
  6. 43.5%60 days
This job: posted 51 days ago

The posting

About Lepton Software

Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors.

With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation.

(A) JOB SUMMARY

The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support. This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure. The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life.

(B) JOB DUTIES & RESPONSIBILITIES

Calendar & Schedule Management

  • Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
  • Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
  • Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.

Travel Planning & Coordination

  • Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
  • Prepare detailed travel itineraries, including visa requirements and logistics.
  • Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
  • Coordinate with travel vendors to ensure cost-effective and timely arrangements.

Reminders & Task Tracking

  • Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
  • Maintain a structured task tracker for pending and completed CEO action items.
  • Coordinate with the Founder's Office and department heads on scheduling-related follow-ups.

General Administrative Support

  • Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.
  • Coordinate with drivers, household staff, or vendors for personal logistics as needed.
  • Step in on ad hoc administrative tasks to keep the CEO's day running smoothly.

(C) QUALIFICATION & SKILLSET

Core Skills

  • Bachelor's degree in any discipline from a reputed university.
  • 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
  • Proven experience managing complex calendars and end-to-end travel logistics.
  • Exceptional verbal and written English communication skills.

Tools

  • Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
  • Comfortable using travel booking platforms and expense tools.
  • Openness to using AI tools (ChatGPT, Copilot, or similar).

Traits

  • Extremely detail-oriented with strong time management and multitasking abilities.
  • High emotional intelligence and ability to work calmly under pressure.
  • Discretion, integrity, and a high degree of professionalism are non-negotiable.
  • Available for occasional off-hours support given the nature of executive schedules.

Nice-to-Have

  • Prior experience supporting a founder/CEO in a startup environment.
  • Experience coordinating international travel and visas.

WHY THIS ROLE MATTERS

  • Direct, trusted working relationship with the CEO.
  • High-ownership role at the center of the CEO's day-to-day operations.
  • Exposure to high-stakes scheduling, travel, and coordination at the leadership level.

WHY JOIN LEPTON SOFTWARE

  • Fast-paced, growth-focused environment.
  • High-trust role with direct access to company leadership.
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