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Open nowFirst seen 5 days ago

Office Manager & Personal Assistant to the CEO (Maternity Leave Cover)

leverate/02.0044 open roles

Where
Israel HQ
Work mode
On site
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Your applicationOpen nowOffice Manager & Personal Assistant to the CEO (Maternity Leave Cover)leverate/02.004 · Israel HQ

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.7%14 days
  5. 35.6%30 days
  6. 58.0%60 days
This job: first seen 5 days ago

The posting

About Us:

We are a global leading fintech company, providing cutting-edge financial technology solutions worldwide. We foster an innovative and dynamic environment where teamwork and professional growth are encouraged.

We are seeking a highly organized and proactive Office Manager & Personal Assistant to the CEO to join our team on a temporary basis to cover maternity leave.

This role is essential to the smooth day-to-day running of the office and provides critical support to the CEO.

Why Join Us?

  • Be part of a dynamic, global fintech company with a collaborative culture.
  • Gain valuable experience working closely with senior leadership.

Key Responsibilities:

Office Management:

  • Oversee the general office operations, including supply management, facility maintenance, and vendor coordination.
  • Ensure the office runs efficiently and employees have the resources they need.
  • Manage meeting room bookings and coordinate company events or internal meetings.
  • Support the HR department with onboarding new employees and organizing staff activities.
  • Manage invoices and related documentation.
  • Coordinate flight and hotel bookings as required.

CEO Personal Assistance:

  • Act as the first point of contact for the CEO, managing his calendar, emails, and communications.
  • Coordinate travel arrangements, meetings, and appointments.
  • Prepare documents, reports, and presentations as needed.
  • Handle confidential and time-sensitive information with discretion.
  • Liaise with internal and external stakeholders on behalf of the CEO.

Requirements

  • Proven experience as an Office Manager, Executive Assistant, or in a similar role.
  • Strong organizational skills and attention to details.
  • Excellent communication and interpersonal skills.
  • Ability to multitask, prioritize, and work independently in a fast-paced environment.
  • Maintain availability and flexibility with working hours when necessary.
  • Demonstrate a proactive, problem-solving mindset with a "think outside the box" approach.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  • Fluent in English.
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