Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 10 days ago

HR Operations Specialist

lokajobs14 open roles

Where
Lisbon, Portugal
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowHR Operations Specialistlokajobs · Lisbon, Portugal

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on lokajobs's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 10 days ago

The posting

At Loka, our teams have helped clients advance the world's #1 AI reading tutor, eliminate $1B in food waste and develop novel drugs for fighting cancer. To cap it off, at the end of 2024 Loka was recognized by AWS as Innovation Partner of the Year, outshining 150,000 partners for the title. And we did it all while working remotely and enjoying every other Friday off 😎.

The Role

Be the operational backbone of HX Ops in Western Europe: reliable, compliant and impact-aware, executing the standards the HX Ops team sets, and owning the judgment calls day to day. You'll be one of the first points of contact for HX requests in the region, balancing urgency, employee impact, risk and cost while keeping Loka's global HX Ops standards and local legal realities in sync. This is a role for someone who wants real end-to-end ownership, not a queue to work through in order. This is a hybrid role, requiring 2 days per week in our Portugal office.

Key Responsibilities

  • Own end-to-end HX Operations for Western Europe: onboarding, offboarding, contracts, local legal compliance, payroll coordination, benefits administration and vendor relationships.
  • Act as one of the first points of contact for HX requests in the region, triaging and resolving based on urgency, employee impact, risk and cost, escalating complex or high-risk cases to the HX Operations Manager.
  • Coordinate payroll inputs, expenses and benefits administration with Finance and local providers, with full accountability for accuracy and deadlines.
  • Manage raises, promotions and other salary-related administrative processes with precision and confidentiality.
  • Run the Lisbon office day to day, from space, supplies, and equipment logistics to vendor relationships and invoicing, while shaping a welcoming culture and environment that makes it a place people want to be.
  • Own vendor and contract relationships for your region, including benefits providers, local vendors and other regional suppliers.
  • Ensure local legal and compliance accuracy while aligning with Loka's global HX Ops standards, flagging where local requirements need to override global consistency.
  • Identify process gaps, bottlenecks and manual work in your region, and propose and help build fixes such as documentation, workflow changes and automation.
  • Support internal programs and employee experience initiatives in your region as needed.

Qualifications

Must-Haves

  • 3-5 years in HR Operations, People Operations or HR Generalist roles with real end-to-end ownership of operational processes, not purely administrative support.
  • Hands-on experience with payroll coordination, benefits administration, contracts and compliance in at least one country.
  • Demonstrated ability to prioritize and make judgment calls based on urgency, employee impact, risk and cost, this is not a "work the queue in order" role.
  • Experience operating in a service-oriented, internal-customer-facing HR or People function.
  • Comfortable working autonomously in a remote-first, globally distributed organization.

Strongly Preferred

  • Experience operating across more than one country, or in a multi-country HR Ops setup.
  • Working knowledge of Portuguese labor law and compliance; familiarity with labor laws in other countries is a plus.
  • Process and systems mindset, with experience improving workflows, documentation, automation or HR tooling.
  • Background in a fast-growing or scaling organization.
  • Regular collaboration with Finance and/or Legal.
  • AI proficiency, with comfort using AI tools to streamline HR Ops workflows, documentation and reporting.

Additional Requirements

  • Excellent English: As a global team, we work entirely in English for meetings, customer calls and business communications.
  • CV written in English.

Personality Profile

  • Curious: You're eager to learn and grow among a cutting-edge tech team.
  • Autonomous and positive: You excel in a fully remote, globally distributed workplace.
  • Team player: You enjoy collaboration.
  • Adaptable: You operate with a startup mindset and move at a startup pace.
  • Trustworthy: You handle confidential and sensitive information with judgment and discretion.

Benefits

  • Every other Friday off (26 extra days off a year)
  • Remote and flexible
  • Explore and Travel programs (three months work abroad)
  • Paid sick days and local holidays
  • Access to LokaLabs™, our internal research and development program
  • Fitness subscription
  • Mental wellness programs
  • Defined career path
  • Business English classes

Your achievements matter to us! Ensure your CV and LinkedIn profile are up to date and accurately reflect your experience.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against lokajobs's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on lokajobs's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    lokajobs's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.