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Open nowPosted 24 days ago

Pre-School Administrator

LORNA WHISTON SCHOOLS PTE. LTD.

Pay
SGD 2,500 – SGD 3,000 a month
Where
Central, Singapore
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Your applicationOpen nowPre-School AdministratorLORNA WHISTON SCHOOLS PTE. LTD. · Central, Singapore

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Early applications get read.

13.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.3%1 day
  2. 4.6%3 days
  3. 13.5%7 days
  4. 21.8%14 days
  5. 36.6%30 days
  6. 58.9%60 days
This job: posted 24 days ago

The posting

About the Role We are looking for a reliable, organised Administrative Executive to keep our pre-school office running smoothly. You will handle student enrolment and records, fee collection and finance administration, front-of-house duties, and day-to-day operations. You will work closely with our teachers, parents, vendors and ECDA.

Key Responsibilities

Student Administration (Taidii / ECDA)

  • Process new student enrolments and withdrawals, including issuing and collecting enrolment and withdrawal forms
  • Enrol and withdraw children in Taidii and keep student records up to date
  • Create and remove staff profiles and login accounts
  • Download monthly student attendance reports
  • Update ECDA subsidy records monthly, including uploading GSIIA and GSIIB

Finance & Fee Administration

  • Issue monthly student invoices on the 8th of each month, or the next working day
  • Create bulk GIRO school fee collection on the 11th of each month
  • Download bank transaction records and update payments in Taidii and the tracking sheet (payment date, mode, amount and deposit)
  • Issue receipts and update AXS and PayNow payments
  • Process GIRO applications with the banks and update GIRO transactions monthly
  • Process deposit and transaction refunds monthly
  • Print AXS and bank or PayNow reports
  • Process supplier payments on the 6th of each month

Office Operations & Front of House

  • Answer phone calls and walk-in enquiries
  • Conduct daily health checks at the front of house
  • Respond to emails and Taidii messages from parents, vendors and ECDA
  • Coordinate with IT and vendors on laptop, printer and Wi-Fi issues
  • Arrange maintenance for issues such as water leaks, electrical items and lighting
  • Support learning journeys by invoicing participating children, booking buses and costing trips
  • Help kitchen and cleaning staff apply for leave and submit claims in QuickHR

Purchasing & Inventory

  • Order cleaning supplies, fresh milk, meat, kitchen ingredients and stationery or art materials
  • Coordinate weekly kitchen ingredient deliveries
  • Order writing books, uniforms, PE attire and Taekwondo uniforms
  • Conduct regular stock-taking
  • Perform other ad hoc duties as assigned

Requirements

  • Minimum GCE ‘O’ or ‘A’ Level; a Diploma in Business Administration, Accounting or a related field is an advantage
  • At least 1–2 years of administrative or accounts experience, preferably in a pre-school, childcare or education setting
  • Familiarity with Taidii, ECDA subsidy processes or QuickHR is a strong advantage
  • Comfortable handling invoicing, payment reconciliation, GIRO, AXS and PayNow
  • Proficient in Microsoft Office and Google Sheets
  • Meticulous with numbers and records, and able to meet monthly deadlines
  • Friendly and professional when dealing with parents, staff and vendors
  • Able to multitask and stay calm in a busy school environment
  • Proactive team player who takes ownership of tasks Working Hours : Monday - Friday (9am to 6.30pm)

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