The posting
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Position Title:
Upward Bound Math & Science Advisor
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Pre-College Services Advising Specialist
Job Duties:
The TRIO Upward Bound Math & Science (UBMS) Advisor supports the planning, implementation, and delivery of comprehensive pre-college services designed to prepare eligible high school students with demonstrated interest and potential in science, technology, engineering, and mathematics (STEM) for successful entry into and completion of postsecondary education. The Advisor works collaboratively with the UBMS Program Director and program staff to ensure compliance with U.S. Department of Education TRIO grant objectives while fostering strong partnerships with target schools, families, and community stakeholders. This position provides direct student advising, academic support, outreach, recruitment, and program coordination.
Major Duties and Responsibilities
Outreach, Recruitment & Community Engagement
o Design, coordinate, and facilitate outreach and recruitment activities targeting eligible students and their families.
o Assist with the development of promotional materials, applications, and recruitment strategies in digital and print formats that share the scope and purpose of UBMS.
o Conduct informational sessions, workshops, and recruitment events at target schools and community sites.
o Represent the UBMS program at target schools and community events to promote awareness and participation.
o Identify prospective participants with STEM potential and make admission recommendations to the Program Director.
Academic Advising, Counseling & Case Management
o Manage a caseload of 60 UBMS participants.
o Develop and implement individualized education plans aligned with a rigorous course progression.
o Provide one-on-one and small group academic advising, mentoring, and counseling with emphasis on persistence and academic readiness.
o Monitor academic progress through high school with particular attention to academic rigor, transcripts, assessments, dual enrollment, and tutoring participation.
o Support students with college admissions, scholarship opportunities, internships and apprentice programs, and financial aid processes.
o Provide referrals to tutoring, research opportunities, internships, and STEM enrichment resources as appropriate.
o Track participant persistence in career pathways and postsecondary outcomes for federal reporting purposes.
Program Implementation, Curriculum & Student Services
o Research, develop, and facilitate workshops focused on career exploration, STEM exploration, college readiness, and study skills.
o Coordinate and support tutoring services, advanced math and science enrichment, ACT preparation, laboratory exposure, and academic skill-building activities.
o Assist with the planning, coordination, and facilitation of the summer program, including STEM coursework and experiential learning components.
o Organize and chaperone college visits, STEM lab tours, academic enrichment trips, and program excursions.
o Collaborate with target school personnel, campus STEM faculty, and community organizations to deliver high-impact programming.
Program Administration, Data & Compliance Support
o Assist the Program Director with completion of the Annual Performance Report (APR) and other required reports.
o Maintain accurate participant records and data in the Blumen database and other required systems.
o Collect, track, and compile data for program evaluation and reporting, including participation, STEM course enrollment, and postsecondary admittance outcomes.
o Monitor participant stipends and maintain accurate documentation.
o Assist with monitoring program activities to ensure alignment with federal TRIO regulations and the Center for Pre-College Programs.
o Support budget tracking and resource coordination as assigned.
Operational Support & Institutional Engagement
o Assist with supervision of student workers, tutors, and office support staff as assigned.
o Support daily office operations, including front-line communication with students, families, and visitors.
o Participate in the Center for Pre-College Programs departmental, SEMSS divisional, and TRIO UBMS program meetings.
o Maintain program materials, supplies, STEM resources, and communication boards.
o Collaborate with the Center for Pre-College Programs and other university departments, particularly STEM colleges and research units.
Perform other duties as assigned to support the mission of Upward Bound Math & Science, the Center for Pre-College Programs, and the Division of Strategic Enrollment Management and Student Success.
Key Job Responsibilities:
- Develops and evaluates curriculum and programs and provides recommendations for improvement
- Researches, develops, and facilitates pre-college program content and materials
- Identifies, promotes, and maintains external partnerships to support the pre-college program
- Leads the implementation of program policies and procedures through oversight of day-to-day activities for program staff and student and community volunteers
- Provides support in identifying appropriate fields of study, career options, or programs and refers students to appropriate resources
- Serves as a main point of contact to students and provides information about educational options and academic requirements
- May assist with monitoring of pre-college program budget spending
- Schedules, secures, and communicates logistics and resources in support of a pre-college program
- Delivers pre-college program content and materials to community members
Department: Strategic Enrollment Management and Student Success
The Division of Strategic Enrollment Management & Student Success (SEMSS) is responsible for advancing UWM’s student enrollment, persistence, and completion goals across the full student lifecycle—from recruitment and admission through financial aid, advising, retention, career readiness, and degree completion. Guided by a shared set of divisional core values, SEMSS serves as both an operational hub and strategic partner to academic units and central administration in shaping institutional enrollment and student success outcomes. SEMSS encompasses 11 departments, 160 full-time employees, and 350 student employees.
Compensation: 45,000 - 50,000
Required Qualifications:
• Bachelor’s degree in education, social work, counseling, higher education administration, healthcare, healthcare, STEM, or related fields.
• Experience working with low-income, first-generation, underrepresented, and/or educationally disadvantaged student populations.
• Experience providing academic advising, counseling, mentoring, or student support services.
• Experience designing and facilitating educational workshops and programming.
Preferred Qualifications:
• Knowledge of or experience working with U.S. Department of Education TRIO programs.
• Experience with program evaluation, data collection, and reporting systems.
• Experience conducting outreach and recruitment in school and/or community-based settings. • Experience coordinating pre-college activities, college readiness workshops, STEM programming, and college major and career exploration.
• At least two (2) years of experience working in a high school and/or higher education setting.
Education:
Bachelor’s degree in education, social work, counseling, higher education administration, healthcare, STEM, or related fields
How to Apply:
Interested applicants are required to apply online and provide:
1. Cover letter
2. Resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from the candidates’ application materials whether they meet any of the qualifications, they may be evaluated as not meeting such qualifications.
Contact Information:
For Questions, please contact Luke Messmann at [email protected]
Reasonable Accommodations Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act) For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
