The posting
At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.
From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.
The Project Finance - Billing position is responsible for the accurate and timely preparation, review, submission, and tracking of customer invoices across a range of project-based contracts. The role works closely with Project Managers, Project Finance, Accounts Receivable, Tax, Treasury, Operations, and customers to ensure billings comply with contractual requirements, supporting documentation is complete, and billing-related issues are resolved efficiently. The position also supports month-end billing close activities, reconciliations, collections visibility, and audit readiness.
Key Responsibilities
Billing Administration
- Review customer contracts, purchase orders, amendments, billing schedules, and commercial terms to identify billing milestones, invoice triggers, payment terms, tax requirements, documentation requirements, and customer-specific invoicing instructions.
- Prepare and submit customer invoices for milestone, reimbursable, work order, advance, proforma, Technical Service Agreement, catalyst, and other project-based billing arrangements.
- Coordinate with Project Managers and Operations teams to obtain supporting documentation required for invoice submission.
- Validate invoice values against approved billing schedules, change orders, reimbursable costs, contractual fee arrangements, and project records.
- Monitor invoice status from preparation through submission and customer acceptance.
Billing Controls and Reconciliations
- Maintain billing trackers covering invoice status, approvals, collection status, withholding tax deductions, credit notes, debit memos, and other billing-related activities.
- Perform month-end billing cut-off reviews to ensure invoices are recorded in the appropriate accounting period.
- Reconcile billing records to ERP transactions and investigate discrepancies.
- Review pending billings, unbilled milestones, reimbursable costs, and billing exceptions and communicate status and actions required for resolution.
- Support withholding tax, accounts receivable, and cash receipt reconciliations.
Collections and Stakeholder Coordination
- Coordinate with Accounts Receivable and Treasury teams regarding cash application, customer remittances, unapplied cash, short payments, and collection matters.
- Support resolution of customer billing disputes and invoice-related inquiries.
- Work closely with Project Finance to provide billing, collections, and working capital information supporting project financial reviews and forecasts.
Month-End Close and Reporting
- Support month-end billing close activities and reporting requirements.
- Prepare billing-related analyses, including billings raised, pending billings, collection status, billing risks, and open issues.
- Maintain complete and audit-ready billing documentation, including approvals, supporting calculations, customer correspondence, and contract references.
Basic Qualifications
- Bachelor's or Master's degree in Accounting, Finance, Business, Commerce, or a related discipline.
- Minimum 5 years of experience in project billing, contract billing, accounts receivable support, project accounting, or a related finance role.
- Experience supporting project-based businesses, preferably within engineering, technology, energy, petrochemical, industrial services, construction, or EPC environments.
- Strong understanding of contract billing, milestone billing, reimbursable cost billing, withholding taxes, accounts receivable processes, and billing reconciliations.
- Ability to interpret commercial contracts and translate billing requirements into accurate invoice packages.
- Strong analytical and problem-solving skills with close attention to detail.
- Proficiency in Microsoft Excel and ERP systems such as JD Edwards, Oracle, SAP, or similar platforms.
- Strong communication skills and ability to work effectively across cross-functional teams.
Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.
Lummus Technology is an Equal Opportunity Employer. We value diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to any protected characteristic under applicable law. Applicant information will be processed in accordance with applicable privacy and data protection laws.
