Procurement Assistant Manager, Labor, Security, and Facilities

The posting

The Procurement Assistant Manager, Labor, Security, and Facilities is responsible for driving commercial and execution activities across the Source-to-Contract and Demand-to-Delivery lifecycle for Facilities and related operational categories across North America (NA).

The role manages sourcing activities across Facilities within Logistics & Services (L&S), supporting operations including Contract Logistics, Ground Freight and Depots. The category scope includes facility management services, third-party labor, Security, operational supplies and consumables, and other facility-related requirements.

The position will apply Total Cost of Ownership (TCO), should-cost modelling, external benchmarks and market intelligence to identify opportunities, strengthen commercial decisions and drive sustainable cost leadership and savings across the categories in scope.

Working closely with Operations, Finance, Accounts Payable, Legal, Technology, Vendor Master Data Management and other stakeholders, the role will help streamline the end-to-end procurement process, ensuring negotiated agreements, pricing, suppliers and purchasing channels are effectively deployed and translated into operational results.

A key focus of the position will be to drive digital adoption and deploy technology, automation and AI-enabled solutions across the Procure-to-Pay lifecycle, identifying and reducing manual activities, improving data quality and controls, increasing productivity and building scalable procurement processes across NA.

Key Responsibilities

Sourcing Strategy & Execution

· Manage Source-to-Contract activities for Facilities and related categories across NA, including Contract Logistics, Ground Freight, Depots and other L&S operations.

· Execute sourcing initiatives covering facility management services, operational supplies and consumables, and related facility requirements.

· Lead and conduct spend, demand and supplier analysis to identify sourcing, consolidation and standardization opportunities.

· Develop category-specific go-to-market and sourcing strategies based on business requirements, supplier capabilities, market dynamics and commercial opportunities.

· Lead RFQ/RFP processes, including supplier engagement, bid analysis, commercial evaluation, negotiations, recommendations and award implementation.

· Develop and apply TCO and should-cost models to improve commercial decision-making and optimize lifecycle economics beyond initial purchase price.

· Develop and maintain external benchmarks for key cost drivers, rates, equipment and services to support negotiations and drive cost leadership.

· Monitor relevant market trends, supplier developments, capacity, inflationary factors and technology developments and translate insights into sourcing actions.

· Support contract development and negotiation in collaboration with Legal and relevant stakeholders.

· Deliver measurable cost savings, cost avoidance and other value improvements while balancing service, quality, operational requirements and risk.

Rate Management & Commercial Implementation

· Own the implementation and ongoing maintenance of negotiated supplier rates, pricing conditions and commercial agreements within applicable procurement systems.

· Ensure sourcing awards are effectively translated into contracts, purchase orders, catalogues, rate structures and approved buying channels.

· Monitor commercial conditions and identify missing, incorrect or outdated rates, coordinating corrective actions with suppliers and internal stakeholders.

· Resolve Procurement-owned pricing and commercial discrepancies, including price mismatches affecting the three-way-match and payment process.

· Establish effective mechanisms to maintain visibility of pricing, rate validity, contract coverage and commercial performance.

Vendor Onboarding, Compliance & Enablement

· Coordinate supplier onboarding and implementation across Procurement, Operations, Finance, Accounts Payable, Vendor Master Data Management and other process owners.

· Ensure awarded suppliers are properly enabled through appropriate purchasing channels, including catalogues, punchouts, framework purchasing and PO-based processes.

· Manage sourcing and procurement documentation to ensure appropriate governance, audit readiness and traceability.

· Drive contract compliance and adoption of negotiated suppliers, rates, terms and purchasing channels.

· Support supplier adoption of the Supplier Code of Conduct and sustainable procurement requirements applicable to the categories in scope.

· Promote supplier consolidation and standardization where this improves cost, compliance, operational performance or scalability.

Demand-to-Delivery & Procure-to-Pay Enablement

· Lead Procurement execution activities across the Demand-to-Delivery lifecycle, ensuring business demand is translated into the appropriate commercial and purchasing solution.

· Partner with Operations, Finance, Accounts Payable and other stakeholders to continuously improve the end-to-end Procure-to-Pay process, from demand creation through purchasing, receipt, invoicing and payment.

· Determine and deploy the most effective purchasing route based on demand characteristics, including catalogue, qualified free-text PR, framework purchasing, system-generated PO and sourcing-supported purchasing.

· Support the transition of applicable spend from invoice-based purchasing to structured PO-based procurement channels.

· Identify root causes of recurring purchasing, pricing and payment issues and coordinate corrective actions across relevant stakeholders.

· Support improved Payment on Time (POT) by addressing procurement-related causes of invoice and payment delays.

Digitalization, AI & Continuous Improvement

· Champion the adoption of digital procurement solutions, automation and AI-enabled capabilities across Source-to-Contract and Procure-to-Pay activities.

· Identify and implement opportunities to automate repetitive activities including sourcing intake, quotation comparison, rate maintenance, catalogue management, transaction monitoring and exception management.

· Leverage procurement and transaction data to identify opportunities, exceptions, leakage and process bottlenecks.

· Increase adoption of digital buying channels and reduce unnecessary manual transactions and interventions.

· Partner with technology, process owners and Super Users to improve NFTP/SAP S/4HANA workflows and other procurement solutions.

· Develop scalable processes, templates, dashboards and ways of working that can be consistently deployed across NA.

· Track productivity improvements resulting from automation, digital adoption and process simplification.

· Support testing, implementation and continuous improvement of new procurement technologies and AI-enabled solutions.

Performance Management & Other Responsibilities

· Maintain clear sourcing and execution pipelines covering opportunities, supplier onboarding, commercial implementation, rate readiness, contracts, value delivery and key dependencies.

· Establish relevant category and supplier performance indicators and provide transparent reporting to Procurement and business stakeholders.

· Maintain effective cross-functional relationships with Operations, Finance, Accounts Payable, Legal, Product, Technology and other stakeholders.

· Escalate material commercial, supplier or process risks with a clear impact assessment and recommended action.

· Support broader NAM Procurement priorities, transformation initiatives and category projects as required.

Key Requirements

• 3–5 years of experience in procurement, strategic sourcing, supply chain or a related commercial role, with hands-on experience in RFx, supplier negotiations and sourcing implementation.

• Procurement experience across facilities, warehousing, automation, operational supplies or Logistics & Services is preferred.

• Working knowledge of Procure-to-Pay processes and procurement systems, including SAS/4HANA (or similar p2p platform), Fiori or comparable ERP/procurement platforms.

• Strong commercial and analytical skills, including spend analysis, TCO, should-cost analysis and market benchmarking.

• Strong consulting skills and the ability to communicate clearly.

• Proficiency in Excel; Power BI or other data analytics tools are an asset.

• Strong project management, organizational and communication skills, with the ability to manage multiple priorities and work effectively across functions.

• Strong attention to detail, sound judgment and understanding of procurement governance and controls.

• Continuous-improvement and digital mindset, with an interest in leveraging automation and AI-enabled solutions to improve productivity and scalability.

• Advanced degree or relevant professional certification such as SCMP, CIPS, PMP or Lean Six Sigma is considered an asset.

Job Details:

Job type: Full-time

Salary Range: $76.000K - $85.000k

*The stated pay range is the anticipated starting salary and may be adjusted based on market conditions, experience, and location. Final compensation will be discussed directly with the selected candidate(s) in compliance with all applicable laws.

Benefits: Full-time employees are eligible for Health Insurance, Paid Time Off, and 401(k) match.

Notice to applicants applying to positions in the United States: You must be authorized to work for any employer in the U.S.

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