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Open nowFirst seen 4 hours ago

AR & Billing Specialist

Mannix Marketing8 open roles

Where
Remote
Work mode
Remote
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Your applicationOpen nowAR & Billing SpecialistMannix Marketing · Remote

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The clock on this job

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Share of postings closed within
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  2. 3.4%3 days
  3. 7.8%7 days
  4. 14.3%14 days
  5. 33.7%30 days
This job: first seen 4 hours ago

The posting

About Mannix Marketing Mannix Marketing is a fully remote digital marketing and web development agency based in Upstate New York. Our finance team supports a client base of over 2,000 customers, and we're looking for a detail-driven accounting professional to join the team full-time and own our billing and receivables.

About the Role You'll work alongside our CFO and accounting team to keep billing accurate, collections moving, and month-end on schedule. This is a recurring, deadline-driven role with a defined set of monthly tasks. You'll work independently, flag issues early, and look for ways to make routine work faster and cleaner.

What You'll Do

  • Manage past-due accounts through the QuickBooks Online Collections Center, including weekly outreach, statement distribution, and follow-up on customer replies
  • Record incoming payments (paper checks, Authorize.net e-checks, credit card) in QBO and make the corresponding deposits
  • Run recurring billing reports, distribute them to managers on schedule, and handle new customer billing, changes, and cancellations
  • Set up and maintain Automated Recurring Billing (ARBs) and recurring transactions, including price updates
  • Enter vendor and contractor bills in the QBO Vendor Center, collect and file W-9s, and enter referral partner commissions for CFO processing
  • File employee credit card receipts and enter charges in QBO
  • Prepare monthly and quarterly reports, including the Tourism billing report, Sales Tax Quarterly Gross Up Report, and ad spend reconciliation
  • Enter end-of-month commission data and audit commission sheets
  • Enter scorecard data and complete NYS Contract System audits as needed
  • Audit domain names and Google accounts billed through Mannix to confirm they are memorized and invoiced
  • Support monthly close, year-end tax prep, and audits
  • Build and maintain Google Sheets tracking systems, and recommend automation for routine accounting tasks
  • Document billing activity and client updates in our company CRM
  • Participate in regular check-ins with the finance team

What You Bring

  • 3+ years of hands-on QuickBooks Online experience, including custom reports, recurring and memorized transactions, the Collections Center, ARBs, and Vendor Center management
  • Direct accounts receivable experience, including customer-facing collections
  • Proficiency in Google Sheets, including formula creation and data organization
  • Experience with AP, bill entry, and reconciliation
  • Ability to manage a recurring, deadline-driven workload independently
  • Strong attention to detail, and you follow up on discrepancies without being prompted
  • Authorization to work in the United States, and residence in [list eligible states]

Nice to Have

  • Experience with QuickBooks Desktop and migration to QBO
  • Experience with budgets, forecasts, and cash flow reporting
  • Experience in an agency or multi-state environment

What We Offer

We want this to be a place where you can do your best work and feel good about where you work. Here's what comes with the role:

  • Health, dental, and vision insurance
  • Simple IRA with a 3% dollar-for-dollar company match
  • Paid time off starting at 12 days per year and increasing with tenure, up to 30 days for long-term team members
  • Flex time available for life appointments and personal needs
  • 9 paid holidays, with the option to swap for a cultural or religious holiday that matters to you
  • Fully remote, work from wherever you do your best thinking
  • HeyTaco peer recognition program is a small but genuine way teammates appreciate each other

Mannix Marketing is an equal opportunity employer.

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