Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 3 days ago

Executive Assistant

Mars986 open roles

Pay
$32 – $44 an hour
Where
USA-Illinois-Chicago
Work mode
Hybrid
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowExecutive AssistantMars · USA-Illinois-Chicago

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Mars's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.7% of postings close within 7 days. Measured by our own scanner across the market. Mars postings stay open a median of 14 days.

Share of postings closed within
  1. 2.3%1 day
  2. 4.8%3 days
  3. 13.7%7 days
  4. 22.1%14 days
  5. 37.2%30 days
  6. 59.1%60 days
This job: posted 3 days ago

Mars median: 14 days open

The posting

Job Description:

Title: Executive Assistant

Location: Chicago, IL (in the new 400 North Aberdeen Chicago office with hybrid arrangements possible)

Position Overview:

The Executive Assistant (EA) is responsible for providing high-level administrative support to senior executives. This role involves managing schedules, organizing meetings, handling communications, and ensuring that the executive's time is efficiently allocated. The EA must possess strong organizational, communication, and problem-solving skills to work effectively in a fast-paced environment. The ideal candidate has an interest in leadership effectiveness and business-related topics. They have experience managing complexity and ambiguity on scale and know how to provide excellent customer service. They will have outstanding communication and negotiation skills and enjoy overcoming challenges in a team/collaborative environment.

Key Responsibilities:

Calendar Management:

  • Maintain, organize, prioritize and resolve conflicts with the executive’s calendar by scheduling internal and external meetings, appointments, and travel arrangements.
  • Prioritize and resolve conflicts regarding scheduling, ensuring the executive's time is efficiently utilized.

Communication Management:

  • Interface with leadership, internal staff, clients, key stakeholders, high-profile individuals, and important personal contacts.
  • Manage incoming and outgoing communications based on Sr leader preferences and communication styles ensuring timely responses and follow-ups.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.

Meeting and Event Coordination:

  • Arrange domestic and international travel – arrange flights, hotels & transfers.
  • Plan and coordinate internal and external meeting logistics, conferences, meeting rooms, catering, and guest arrival arrangements.
  • Attend meetings, take notes, and track action items.
  • Event planning that includes hotel blocks, group transportation, property search, costs, meeting invites, negotiations and decision making.

Project Support:

  • Assist with or lead specific projects and initiatives as directed by the executive, ensuring deadlines and objectives are met.

Budget and Expense Management:

  • Assist with the preparation and tracking of budgets, expenses, and invoices.
  • Process reimbursements and ensure adherence to company policies for financial matters.

Team Coordination:

  • Collaborate with other administrative assistants, staff, and departments to ensure smooth workflow and efficiency.
  • Manage internal and external communications for the executive, facilitating seamless interaction between stakeholders.

Other duties as required are based on capacity assessment

Required Skills and Qualifications:

  • Excellent written and verbal communication skills.
  • Problem-solving and critical thinking abilities.
  • Strong attention to detail and ability to work independently.
  • Ability to adapt to a dynamic, fast-paced work environment.
  • A professional demeanor and the ability to interact with high-level executives and stakeholders.
  • Excellent organization and analytical skills, comfortable managing competing priorities and leading projects and initiatives.
  • Effectively switch between tasks and adapt to changing priorities, while efficiently and effectively delivering results.
  • Working knowledge of Word, Excel, PowerPoint, Outlook, MS Teams.
  • Ability and interest in learning new tools and systems and managing frequent changes and upgrades.
  • Integrity in handling confidential information sensitively.
  • Comfortable providing feedback, directing, and engaging with senior leaders.
  • Sensitive about cultures, and different ways of being and thinking.
  • Curious about business, in general, and how decisions are made in global organizations.

Education & Experience:

  • A bachelor’s degree in business administration, communications, or a related field.
  • At least 5 years of experience in an executive assistant or administrative role is required.

What can you expect from Mars?

  • Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
  • Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
  • Best-in-class learning and development support from day one, including access to our in-house Mars University.
  • An industry competitive salary and benefits package, including company bonus.

#LI-Onsite

#LI-RW1

The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.

The pay range listed is applicable to IL:USD 32.31 - USD 44.43

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Mars's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Mars's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Mars's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.